Use this screen to define the labels for use in the Employee table. You can also set up validated text and labels so that you can control what is entered into the user-defined field(s). This information is optional, but if there is additional information you want to capture about an employee, you can set up a label in this screen and it will display in the Employee User-Defined Info screen. You can create validated text labels, which allow use of the Lookup function, in either of the following ways:
Enter "Y" (Yes) in the Validated Text column and use the Validated Text subtask to customize the information you and your users will view when using the Lookup function in the Employee User-Defined Info screen.
Enter "N" (No) in the Validated Text column and use Lookup in the Costpoint Validation Field column to select the Costpoint data table column that will be used for Lookup in the Employee User-Defined Info screen.
You must set up the labels or validated text for user-defined fields here before they will be available in the Employee table. Although you can set up labels at any time, you should you set them up before entering any employees.
Enter the sequence in which you want the labels to display in the Employee User-Defined Info screen. Two rows cannot have the same sequence number; if they do, you will not be able to save this screen. New rows are automatically incremented by 10, allowing for insertion of additional rows at a later time.
Use this drop-down box to select the data type allowed in the Employee User-Defined Info screen. Select "D" (Date) to allow entry of only a date. Select "N" (Numeric) to allow entry of only a number. Select "T" (Text) to allow entry of alphanumeric text.
Only "T" (Text) data types will be allowed if you enter "Y" (Yes) in the Validated Text column.
Enter the row heading, up to 20 alphanumeric characters. This label will display in the Employee User-Defined Info screen, and you will be able to assign values to your selected organization.
Enter up to 120 alphanumeric characters for each short help description that will display at the bottom of the screen (in the on-screen help taskbar) when you are entering data into the Employee User-Defined Info screen.
Use Lookup to select a column of an already existing data table. The items in this column will be used as a Lookup source in the Employee User-Defined Info screen. You cannot use the Validated Text column when this column is active.
Highlight the row for which you want to enter values and select the Validated Text pushbutton. This retrieves the Validated Text subtask, where you can set up valid values.
Enter a "Y" (Yes) if entries made for this label will be restricted to specific alphanumeric text. Use the Validated Text subtask to create these text items and their descriptions. The Costpoint Validation Field is unavailable for this row when there is a "Y" (Yes) in this column.
Enter a "Y" (Yes) if this user-defined information will be a required field for this organization in the Employee User-Defined Info screen.
Highlight the label row and select the Validated Text pushbutton to open a subtask where you can enter valid values for the validated text labels. You can only access this subtask for those rows that have a "Y" (Yes) in the Validated Text column.
Changes to this screen update the UDEF_LBL table.