Use this screen to enable or define certain pay type characteristics. Pay types control the way in which labor cost is calculated in the Enter Timesheets screen. Use pay types in the Enter Timesheets screen to specify premium or straight-time rates of pay. Depending on the pay type, you can add additional amounts to the calculated labor cost. In addition, the Pay Types table controls whether a pay type is eligible for overtime premium recasting and/or weighted average rate calculations.
You must set up pay types before they can be used in timesheet entry. The Pay Types table must also contain the default pay type you want to use in the Labor Settings screen before you can complete Labor Settings. You can add to this table at any time, and you can establish an unlimited number of pay types.
Enter up to a three-character alphanumeric code in this user-defined field to uniquely identify this pay type. This code is used on timesheet lines and in various places throughout Costpoint. This field is required.
Enter up to 30 alphanumeric characters to name or describe the pay type code. This is a required field.
This field contains the rate, which can be defined using up to four digits to the right of the decimal in this field, and which will be multiplied by the previously calculated labor cost (hours worked times employee's normal rate per hour) on the timesheet line. An example is "1.5" for a rate that pays overtime at one and a half times the normal hourly rate. Use this rate for any type of premium pay, such as shift work. If you do not want to change the previously calculated labor cost on a timesheet line, enter "1.0" for the rate. If you select the Benefit Reimbursement checkbox, the value in this field must be zero. This field is required.
Use the radio buttons and the Amount field in this group box to control how the labor cost on the timesheet line is calculated. The calculation of the labor cost on the timesheet line is affected by two elements of the Pay Type Code: Factor and Amount. The Factor refers to a rate by which the labor cost is multiplied, and the Amount refers to a flat amount or amount per hour that is added to the previously calculated labor cost.
Select this radio button to add the Amount below to the timesheet labor cost, as is. This may be appropriate for a uniform allowance or other amount that is a flat per pay period amount. If you selected the Benefit Reimbursement checkbox, you must select this radio button.
Select this radio button to multiply the Amount below by the number of hours on the timesheet line, and to add the result to the timesheet line labor cost. No factor enters into this calculation; therefore, no matter what the rate is for this pay type, even if this pay type has a factor other than "1.0," it does not affect the Amount calculation.
Select this radio button to multiply the Amount below by the number of hours on the timesheet line, to multiply by the Factor of this pay type, and to add the result to the timesheet line labor cost. This is similar to the above usage method except that the factor enters into the equation.
The amount you enter in this field will either be a flat amount or multiplied by the number of hours on the timesheet, depending on your radio button selection in this group box. The system adds this flat or calculated amount to the previously calculated labor cost on the timesheet line containing this pay type. Because this is a required field, a default value of "0.00" is provided.
Select this checkbox to control whether this pay type is eligible for recasting by the Overtime Premium Recast screen. If you select the Eligible checkbox, any timesheet lines containing this pay type will have the premium portion of overtime recast to a new timesheet line. To be eligible, the pay type must have a Factor greater than "1.0," an Amount of "0," and a pay type that is neither a Cost Only nor a Benefit Reimbursement.
Use this three-character alphanumeric field with the Eligible checkbox to specify the pay type to use for the new recasted timesheet line generated by the Overtime Premium Recast screen. The pay type identified here is specific to this pay type when encountered on the timesheet line. You can identify a company-wide pay type for the same purpose in the Overtime Settings screen. Leave this field blank if you want to use the company-wide pay type for recasting purposes. If you enter a pay type, it must already exist in the Pay Types table and you must have selected the Eligible checkbox.
Select this checkbox if the pay type should be calculated for overtime premiums in the Alloc Comp OT Across TS Lines application in the Overtime Processing of Timesheets menu.
Select this checkbox if the pay type should be allocated for overtime premiums in the Alloc Comp OT Across TS Lines application in the Overtime Processing of Timesheets menu.
Use this group box to enable the use of a pay type or identify a characteristic about the pay type. Do not select checkboxes for features that do not apply to this pay type.
Select this checkbox if this pay type is an overtime or premium-type of pay type.
Select this checkbox if this pay type is a cost-only type. A cost-only pay type determines the labor cost based upon the hours worked, but then zeroes out the hours on the timesheet line. Use this option primarily for entering overtime premium to an overhead account. All hours (including overtime hours) are charged directly to the contract at the straight rate. Hours entered for the overhead account are only for calculating the labor cost.
Select this checkbox if this pay type is eligible for use by exempt (from the Fair Labor Standards Act) employees. The Enter Timesheets program checks this field to determine if such exempt employees can use this pay type. You can identify exempt employees in the Salary Info and History screen in Costpoint Employee.
Select this checkbox if this pay type is eligible for use by non-exempt (from the Fair Labor Standards Act) employees. The Enter Timesheets program checks this field to determine if an employee can use this pay type. You can identify non-exempt employees in the Salary Info and History screen in Costpoint Employee.
Select this checkbox if salaried employees can use this pay type. The Enter Timesheets program checks this field to determine if a salaried employee can use this pay type. You can identify salaried employees in the Salary Info and History screen in Costpoint Employee.
If you want to pay overtime to salaried employees, you must select this checkbox, even if this is an overtime pay type. If you want to pay overtime to salaried employees and this is an overtime pay type, select both the OK for Salaried Employees and Overtime checkboxes.
Select this checkbox if this pay type will be used solely for the purpose of making benefit dependent care, medical care, or cash out reimbursements. This pay type will not be used on timesheets. If your company is not licensed for Costpoint Benefits, this checkbox is disabled.
Select this checkbox if earnings associated with this pay type should not be included in gross earnings. When you compute payroll, the earnings amount associated with this pay type will not be included in the gross earnings amount, but rather the total reimbursements amount. When you select this checkbox, the system will display the following message indicating that you should assign the taxability status to the Pay Type in the Pay Type Taxability screen in Costpoint Payroll: "You have opted to exclude this pay type from gross earnings. You may also want to set up Pay Type Taxability for this pay type."
Use the radio buttons in this group box to control how or whether the Apply Weighted Average Weights application processes this pay type. That application recalculates labor cost for employees working at multiple rates of pay within a pay period.
Select this radio button to include this pay type in the calculation of the weighted average pay rate for employees who have worked at more than one rate of pay for the pay period. The weighted average rate is determined by adding the labor cost for all designated lines and dividing by the sum of the related hours for those lines. This rate then becomes the basis for recalculating pay types so designated (normally overtime).
Select this radio button to make this pay type eligible for labor cost recalculations by the Apply Weighted Average Weights application. Timesheet lines containing this pay type will have the labor cost recalculated (by the Apply Weighted Average Weights application). Normally, this would be an overtime pay type and would be used for employees working at multiple rates of pay in the same pay period. One requirement of the Fair Labor Standards Act is that a non-exempt hourly employee working at more than one rate of pay within the same workweek must be paid at the weighted average rate earned during the week. This weighted average rate would normally be used for the basis of calculating overtime amounts. Or, if agreed to by the employee in advance, the employee can be paid overtime based on the rate paid for the job actually done in the overtime hours.
Select this radio button to designate that any timesheet line containing this pay type should be skipped by the Apply Weighted Average Weights application. Select this radio button for benefit reimbursement pay types.
Pay Types - LD_PAY_TYPE