Use this screen to set up a control table used by the automatic overtime calculation feature. Use this table to define the rules for calculating the number of overtime hours for a given time period for a specific (Overtime) State. You can define overtime rules differently for each state. If a record is found in this table for the overtime state, it is used to calculate the overtime hours. If a record is not found, an error occurs. You must fill in this table if you want to use the automatic overtime feature.
Establish the overtime state for each employee in the Salary Info and History screen in Costpoint Employee.
If you set up the Overtime Rules by Location screen for a specific location and the timesheet line references that location, the Overtime Rules by Location table will be used instead of the Overtime Rules by State table for those timesheet lines.
You should use this screen, rather than the Overtime Rules by Location screen, if you perform your work within certain states and the rules are uniform within each state.
Initialize this screen after you have completed the Overtime Settings screen.
After selecting the New Line button on the toolbar, enter the two-digit overtime state code to which this record applies. You can also use Lookup to select the code from the system-wide State table. Each timesheet header has the working state code recorded for each employee.
This field displays a system code and is used to define the time period basis for calculating overtime. Only two codes are allowed for this field: "D" (Day) or "W" (Week).
If a "D" is coded, the overtime calculation computes the number of hours worked in a day and compares that to the exempt hours for this record to determine the overtime hours. For example, 10 hours worked in a day with the exempt hours set to eight hours yields a result of two overtime hours.
Likewise, if a "W" is coded, the overtime calculation compares the number of hours worked in a week to the number of exempt hours for this record. For example, 44 hours worked in a week (for the same state) with the exempt hours set to 40 yields a result of four overtime hours.
The overtime calculation program takes into consideration timesheets that contain different states with conflicting overtime basis rules. It calculates the overtime for each state separately. States with a daily basis are done first. The weekly OT basis calculation then subtracts out all previous daily OT hours from the weekly-calculated overtime hours. You must enter daily timesheets to have this calculation performed accurately. The starting date of the workweek is defined in the Timesheet Periods screen.
This field displays the number of hours that are exempt from classification as overtime hours within the time period defined by the OT Basis code for this record. It is used in conjunction with the OT Basis code to calculate the number of overtime hours. For example, eight would be appropriate for a daily OT Basis and 40 would be appropriate for a weekly OT Basis.
Changes to this screen update the Overtime Rules By State - OT_RULES_BY_STATE table.