ADDRESS

Use this subtask to set up address, contact, and telephone number information for the employee. All information in this subtask is optional.  You may want to enter an address if you will be using Costpoint Payroll W-2s, direct deposit statements, and checks that are printed from Costpoint Payroll.

This non-editable field displays the employee ID and name for which you are entering information.

Mailing Address

Lines 1, 2, 3

Enter up to three lines of the street address in these fields, excluding the city, state/province, country, and postal code. You can enter up to 30 alphanumeric characters on each line.

City

Enter the city for the employee's address in this field. You can enter up to 25 characters.

State/Province

Enter, or use Lookup to select, the state abbreviation/province code for the employee's address. This field is required.

Country

Enter, or use Lookup to select, the country code for the employee in this field.

Postal Code

Enter the zip code or foreign postal code for the employee in this field.

Phone

Use the fields in this group box to enter relevant phone numbers for the employee.  Select the New Line button from the toolbar at the top of the screen to enter new lines.  All options are available under the Line menu.

Type

Select the system-defined type of phone number from this drop-down menu. This is for reference purposes only.

Phone No

Enter the phone number with any preceding area codes.

Ext

Enter the extension number.

E-mail Addresses

Work

Enter the employee's work e-mail address in this optional 60-character field.

Home

Enter the employee's home e-mail address in this optional 60-character field.

Note:  These fields are required if you want to use the e-mail address capability in Costpoint Human Resources to electronically send forms to and from managers. If you are using this feature, enter the employee's MS Mail or cc:Mail e-mail address.

Additional Addresses

Use this optional table window to enter additional address and contact information for the employee.  Select the New Line button on the toolbar to insert additional lines; you can use the Line menu to repeat or delete existing lines.

Type

Select from this drop-down box the address or contact category to be assigned to this line. The available categories are "Emergency Contact 1," "Emergency Contact 2," "Home," "Office," "Other," "Overseas," and "Temporary." This field is required when you add new lines or change existing ones.

Line 1, Line 2, Line 3

Enter up to 30 alphanumeric characters in each of the three fields for the street address.  These fields are optional.

City

Enter the city for this address. You can enter up to 25 characters.

State/Province

Enter, or use Lookup to select, the state abbreviation or province code for the address.

Country

Enter, or use Lookup to select, the country code for the employee, for example, USA.

Postal Code

Enter the zip code or foreign postal code in this field.

Emergency Contact

Use these fields to enter two sets of emergency contact information.

Contact Name 1

Enter, up to 25 characters, the name of the emergency contact. This is an optional field.

Phone No

Enter the phone number of the emergency contact including any preceding area code. This is an optional field.

Relationship

Enter the employee's relationship to the emergency contact. You can enter up to 15 characters in this optional field.

Contact Name 2

Enter, up to 25 characters, the name of the second emergency contact. This is an optional field.

Phone No

Enter the phone number of the second emergency contact including any preceding area code. This is an optional field.

Relationship

Enter the employee's relationship to the second emergency contact. You can enter up to 15 characters in this optional field.

Table Information

Changes to this screen update the following tables:

Basic Employee Info - EMPL

Employee Phone - EMPL_PHONE

Employee Timesheet Default – DFLT_REG_TS

Employee Pay Type Default - EMPL_PAY_TYPE_DFLT