Use this screen to review the imported data and validate it against the receiving database structure. Using this screen, you can: examine a range of sending locations; examine a range of transfer entries; place all failed entries into a suspense account for later review and correction; and define the year, period, and subperiod into which to post the entry.
An entry is either accepted or rejected in its entirety. If data is rejected, you can post the failed lines to a suspense account. If you choose not to do this, the entire entry will be put on hold and an error report will be printed showing the reason for rejection. You can make corrections to the Organization, Account, and Project in the Maintain IWO Suspense screen (Projects » Inter-Company Work Orders). Amount fields are non-editable. If accepted, the entry is moved out of the DELTEK_IWO_ALLOC_XXX_SUSP tables into the DELTEK_IWO_ALLOC_XXX tables.
This screen is step nine for external transfers. Use this screen before posting the IWO invoices, if the transfer is between different databases. If the IWO transfer is within the same database, this screen will not be necessary.
Use this group box to enter the sending location.
Use the drop-down list to select the range of locations that you want to process. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter the starting location for the range you want to process. If you select All or From Beginning in the Range Option field, this field will be inactive.
Enter the ending location for the range you want to process. If you select All, One, or To End in the Range Option field, this field will be inactive.
Use this group box to select the IWO entries you would like to upload.
Use the drop-down list to select the range option of IWO entries that you want to process. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter the starting entry for the range you want to process. If you select All or From Beginning in the Range Option field, this field will be inactive.
Enter the ending entry for the range you want to process. If you select All, One, or To End in the Range Option field, this field will be inactive.
Use this group box to enter the validation period.
Select the fiscal year that will be used to validate the IWO entries.
Select the period that will be used to validate the IWO entries.
Select the subperiod that will be used to validate the IWO entries.
Select this check box to assign failed IWO entries to a suspense account. If you do not select this check box and an entry does not pass validations, preprocessing will not be completed and an error report will print.
The Suspense group box is activated only when you have selected the Assign failed records to suspense check box.
Enter the account number to which the failed IWO entries will be sent.
Enter the organization to which the failed IWO entries will be sent.
Enter the project to which the failed IWO entries will be sent.
Use this group box to enter the labor categories where unidentified labor should be posted.
Enter the General Labor Category (GLC) to which the failed IWO entries will be sent. The field to the right will display the description of the GLC.
Enter the Project Labor Category (PLC) to which the failed IWO entries will be sent. The field to the right will display the description of the PLC.
Use this group box to enter default information for the transfer.
Select where the IWO entry will be sent, by selecting Employee, Vendor, or Subcontractor.
Enter the employee, vendor, or subcontractor ID in this field.
Click this icon on the toolbar to process the IWO entries.