Use this screen to enter scrap adjustments to inventory parts from a specified warehouse and inventory project. Use it whenever adjustments to scrap are required.
If you entered "Y" in the Auto-Assign field in the Transaction IDs subtask of the Warehouses screen and selected "Scrap Adjustments," leave the field blank and the system automatically assigns the next scrap ID. If Auto-Assign is "Y" and you manually assign a scrap ID in this field, the Last Inv Trans ID field in the Transaction IDs subtask of the Warehouses screen will not be updated. If you are using Auto-Assign, you can manually enter a scrap ID containing up to 10 alphanumeric characters. The value in this field cannot begin with a space.
This field displays the system date as the default Transaction Date, but you can enter another date.
Enter, or use Lookup to select, the material handler who is performing this transaction. A valid employee ID is required.
If you have entered a dollar approval amount in the Approval Amount Threshold field in the Inventory Settings screen, and the Total Scrap Amt is equal to or greater than the dollar approval amount, you must enter, or use Lookup to select, the approver for this transaction. A valid employee ID is required.
If you have entered a dollar approval amount in the Approval Amount Threshold field in the Inventory Settings screen, and the Total Adj Amt field in this screen is equal to or greater than the approval amount, the system will ask you to enter the approval password (that was assigned in the Local Approval Password field in the Inventory Settings screen) to perform this transaction. You do not need to make an entry in this field to save the transaction, but the transaction will be flagged as unapproved when the Inventory Journal is posted.
Enter, or use Lookup to select, the ID of the warehouse from which the material will be taken.
Enter the default inventory abbreviation from which the material will be taken. You can override this at the line level.
Use the fields in this group box to select an inventory abbreviation, project/account/ organization combination, or an account/organization to charge for this scrap adjustment.
If an inventory abbreviation is not displayed, enter, or use Lookup to select, the project to be charged for this adjustment. The project must be active. This field is optional.
If an inventory abbreviation is not displayed, enter, or use Lookup to select, the account to be charged for this adjustment. The account must be active. If you entered a project in the Project field, the account must be valid for this project. If you did not enter a project, the account must be a non-project account and should be an expense, non-inventory, or asset account.
Enter, or use Lookup to select, the organization to be charged for this adjustment. The organization must be active and a valid account/organization combination.
Enter, or use Lookup to select, the inventory abbreviation ID to be charged for this adjustment. This inventory abbreviation must be an account type of "E" (Expense) or "G" (Government-furnished material). The project assigned to this inventory abbreviation is displayed.
Enter free-form text to be associated with this adjustment.
The total amount of this scrap adjustment is displayed here. The system calculates the total by multiplying the scrap quantity by the unit cost or the sum of the extended cost for all of the lines. You cannot edit this calculated field. This field is not displayed if Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration).
The line number is automatically generated.
Enter, or use Lookup to select, the part ID for the material to be adjusted.
The last revision assigned to the part ID selected is automatically displayed; however, you can enter, or use Lookup to select, another revision that exists for this part ID.
The description for the part selected is displayed.
The inventory unit of measure for the part selected is displayed.
The default From inventory abbreviation entered in the header is displayed but can be changed. You can use Lookup to select a new inventory abbreviation.
Enter the scrap quantity to be adjusted. A positive scrap quantity adds to the inventory while a negative scrap quantity deducts from the inventory.
Enter, or use Lookup to select, the location ID from where the material is being adjusted.
Enter, or use Lookup to select, a reason code for this adjustment. The reason code must already be established in the Scrap Reasons screen.
The unit cost for this part is displayed. You can update the unit cost in the Cost Elements subtask for any positive adjustment. If Cost Suppression is in effect (the Cost checkbox is selected in the Data Suppression group box in the Maintain Users screen in Costpoint System Administration), the unit cost does not display.
The total of the scrap quantity multiplied by the unit cost is displayed. If Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration), the extended cost does not display.
Enter, or use Lookup to select, a valid reference 1 number.
Enter, or use Lookup to select, a valid reference 2 number.
Enter, or use Lookup to select, a valid reference 1 number.
Enter, or use Lookup to select, a valid reference 2 number.
Select this pushbutton to view the accounting period to which the transaction will be posted according to the transaction date.
Select this pushbutton to record or view serial and lot number information for a selected transaction line. Depending upon the transaction, the subtask will be either Serial/Lot Assignment or Serial/Lot Disposition.
Select this pushbutton to record or view inventory cost element information for a selected transaction line.
This pushbutton is disabled in this version of Costpoint. However, if you select Clone from the File menu, a Clone window appears in which you can select the transaction that you would like to clone. Upon completing the cloning process, you will be given the option of reversing the transaction, in which case the positive Scrap Qty and associated Total Scrap Amt will be reversed; or keeping the cloned transaction equal to the original amounts. Reversing quantities cannot exceed the original transaction quantity. The effect of reversing a positive adjustment is similar to that of a negative adjustment. The original transaction costs will be used for the reversal.
Changes to this screen update the INVT_TRN and INVT_TRN_LN tables. This screen also relies on the settings in the INVT_SETTINGS and MRP_SETTINGS_CORP. Information for scrap adjustments is also stored in and/or pulled from the following tables, as indicated for the applicable subtasks in this screen: ACCT, EMPL, INVT_ABBRV_CD, INVT_WHSE_LOC, ITEM, ITEM_UM, PROJ_EDIT, REF_STRUC, RSN_CD, S_CST_MTHD_CD, SUB_PD, WHSE_LAST_TRANS, WHSE_LOC.