Use this subtask to establish inventory abbreviations and assign them to project/account/ organization combinations. Inventory abbreviations contain the account information necessary to post inventory transactions to the General Ledger and allocate any appropriate burden costs to inventory.
Once inventory is assigned to an inventory abbreviation, changes to the account numbers are not allowed.
The project ID, abbreviation, and description for the inventory project display in these fields.
Enter an inventory abbreviation code containing up to six alphanumeric characters.
Enter an inventory abbreviation name containing up to 25 alphanumeric characters for this code.
Enter, or use 
to select, the account type for this inventory
abbreviation. This account type illustrates how material in this inventory
abbreviation is handled in the company's financial statements: A
(company-owned Asset), E (Expensed),
or G (Government-furnished materials).
For A account types, items stored in a company's inventory are treated as asset items on the General Ledger. All accounts entered for an asset inventory abbreviation must have an account type of A (Asset). You cannot issue to an asset inventory abbreviation.
For E account types, inventory is expensed on the income statement when it is assigned or charged to that inventory abbreviation, and shows up as cost to that inventory abbreviation's project. All accounts entered for these inventory abbreviations must be labor or non-labor expense accounts.
Use G account types to track inventory parts, but not have them affect the General Ledger. The material is assigned to a project but does not show up on any company financial statement. GFM Inventory Abbreviations do not have any accounts/organizations tied to them.
Enter the inventory type for this abbreviation. The acceptable values are R (Raw materials) or F (Finished goods). Raw materials can only have purchased parts assigned to them and do not require work-in-process accounts and organizations. Finished goods can have all types of inventory parts assigned to them and WIP accounts and organizations can be entered.
Enter Y (Yes) to indicate that this inventory abbreviation is active. Enter O (Out) to indicate that inventory can only be moved out of this inventory abbreviation. If you enter N (No), this inventory abbreviation is not active, and inventory transactions (other than adjustments) are not allowed. If you change the Active status of an inventory abbreviation line from Y (Yes) or O (Out) to N (No), the system displays the following warning:
Enter, or use to select, the account ID to which to charge material
costs. This must be a valid account for this project, a detail account,
active, and the account type must match the account type for this inventory
abbreviation. Purchase order and purchase requisition costs are generally
allocated to this cost element account.
Enter, or use to select, the organization ID to which to charge
material costs. This account/organization combination must exist and be
valid for the assigned inventory project.
Enter, or use to select, the account ID to which to charge labor
costs on manufacturing orders. This must be a valid account for this project,
a detail account, active, and the account type must match the account
type for this inventory abbreviation.
Enter, or use to select, the organization ID to which to charge
labor costs. This account/organization combination must exist and be valid
for the assigned inventory project.
Enter, or use to select, the account ID to which to charge subcontract
costs. This must be a valid account for this project, a detail account,
active, and the account type must match the account type for this inventory
abbreviation. Subcontract Purchase Order costs are placed in this cost
element (account).
Enter, or use to select, the organization ID to which to charge
subcontract costs. This account/organization combination must exist and
be valid for the assigned inventory project.
Enter, or use to select, the account ID to which to charge miscellaneous
1 (typically labor) costs. This must be a valid account for this project,
a detail account, active, and the account type must match the account
type for this inventory abbreviation.
Enter, or use to select, the organization ID to which to charge
miscellaneous 1 costs. This account/organization combination must exist
and be valid for the assigned inventory project.
Enter, or use to select, the account ID to which to charge miscellaneous
2 (typically labor) costs. This must be a valid account for this project,
a detail account, active, and the account type must match the account
type for this inventory abbreviation.
Enter, or use to select, the organization ID to which to charge
miscellaneous 2 costs. This account/organization combination must exist
and be valid for the assigned inventory project.
Enter, or use to select, the default Raw Material (RM) inventory
abbreviation where raw materials are generally pulled from for orders
to this inventory abbreviation. This abbreviation is used by MRP and MPS
to determine the inventory abbreviations for planned orders. This is required
for inventory abbreviations with an Inv
Type of F (Finished goods)
that are not assigned to a project where the Project
Planning Option field on the Inventory
Projects (Materials » Inventory » Inventory
Projects) screen is not set to No
MRP Planning.
Enter, or use to select, the default inventory abbreviation
to be used by MRP and MPS to make parts required for this inventory abbreviation.
This is required for inventory abbreviations with an Inv
Type of F (Finished goods)
that are not assigned to a project where the Project
Planning Option field on the Inventory
Projects (Materials » Inventory » Inventory
Projects) screen is not set to No
MRP Planning.
Select this check box to burden issues from this inventory abbreviation when issued to an MO. This flag only applies when the Burden Raw Materials at Issue option is selected in the Burden Options subtask of the Inventory Accounts (Materials » Inventory » Inventory Controls) screen.
Set this flag to require the use of separate WIP accounts/orgs for burdening the selected inventory abbreviation. This setting can be changed for expense finished goods inventory abbreviations only and defaults from the Burden Options subtask of the Inventory Accounts (Materials » Inventory » Inventory Controls) screen. This flag also determines how autofill loads WIP vs. non-WIP accounts/orgs. The flag is always selected for asset, finished goods inventory abbreviations and always cleared for raw materials inventory abbreviations. It cannot be changed, even for expense finished goods inventory abbreviations, if the Move Burden Costs when Issuing/Transferring Inventory from Expense Projects check box is not selected in the Burden Options subtask of the Inventory Accounts (Materials » Inventory » Inventory Controls) screen.
Enter, or use to select, the account ID to which to charge Work-In-Process
(WIP) material costs. This must be a valid account for this project, a
detail account, active, and the account type must match the account type
for this inventory abbreviation. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the organization ID to which to charge
WIP material costs. This account/org combination is typically part of
a burden pool. This must be a valid account/organization combination and
valid for this project. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the account ID to which to charge WIP
direct labor costs. This must be a valid account for this project, a detail
account, active, and the account type must match the account type for
this inventory abbreviation. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the organization ID to which to charge
WIP direct labor costs. This account/org combination is typically part
of a burden pool. This must be a valid account/organization combination
and valid for this project. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the account ID to which to charge WIP
subcontract costs. This must be a valid account for this project, a detail
account, active, and the account type must match the account type for
this inventory abbreviation. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the organization ID to which to charge
WIP subcontract costs. This account/org combination is typically part
of a burden pool. This must be a valid account/organization combination
and valid for this project. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the account ID to which to charge WIP
miscellaneous 1 costs (typically labor). This must be a valid account
for this project, a detail account, active, and the account type must
match the account type for this inventory abbreviation. This field is
required if the Use Separate WIP Accounts
option is selected.
Enter, or use to select, the organization ID to which to charge
WIP Miscellaneous 1 costs. This account/org combination is typically part
of a burden pool. This must be a valid account/organization combination
and valid for this project. This field is required if the Use
Separate WIP Accounts option is selected.
Enter, or use to select, the account ID to which to charge WIP
miscellaneous 2 costs (typically labor). This must be a valid account
for this project, a detail account, active, and the account type must
match the account type for this inventory abbreviation. This field is
required if the Use Separate WIP Accounts
option is selected.
Enter, or use to select, the organization ID to which to charge
WIP miscellaneous 2 costs. This account/org combination is typically part
of a burden pool. This must be a valid account/organization combination
and also valid for this project. This field is required if the Use
Separate WIP Accounts option is selected.
Select this check box if you want an issue to a manufacturing order or an issue to a purchase order with this inventory abbreviation to update the Open Billing Detail. These costs can then be billed to customers in the same manner as an issue to a project/account/organization combination.
If you selected R (Raw Material) in the Inv Type field, fill in the Material Account and Material Organization fields and then click the Autofill button to fill in the rest of the previously blank non-WIP account/organization fields (R inventory does not have WIP). If you selected F (Finished Goods) in the Inv Type field and the Use Separate WIP Accounts check box is cleared, all the previously blank account and organization fields in the table are loaded, including those with WIP information. If you selected F (Finished Goods) in the Inv Type field and the Use Separate WIP Accounts check box is checked, all the previously blank non-WIP account and organization fields in the table are loaded. If an inventory abbreviation has an F (Finished Goods) Inv Type, the Use Separate WIP Accounts check box is cleared and all direct cost accounts and organizations are filled in, when you click the Autofill button with the cursor positioned on a WIP account or organization field, the direct cost accounts and organizations load into the corresponding, previously blank, WIP accounts and organizations for all five cost elements, even if the values have already loaded. For example, the Material Account and Material Organization load in the WIP Material Account and WIP Material Organization, respectively; the Direct Labor Account and Direct Labor Organization load into the WIP Dir Labor Account and WIP Dir Labor Organization, respectively.
Changes made on this screen update the INVT_ABBRV_CD table.