U.S. employers can use this screen to track documents they have reviewed for a new hire per the requirements of the U.S. Citizenship and Immigration Services. Employers can use the I-9 form to establish that the individuals they hire are authorized to work in the United States.
Selections on this screen should reflect the documents provided by the employee to establish both identity and employment eligibility. The I-9 requires either:
One document from List A; or
One document from List B and one document from List C.
U.S. employers can use this screen when an individual that is hired for employment in the United States provides a document or documents that establish both identity and employment eligibility.
Use this group box to identify the employee to whom this record applies and display relevant information stored in the Basic Employee Info screen.
Enter, or use Lookup to select, the ID for the employee to whom this record applies. This is a required field. The employee's name displays in the unlabeled field to the right.
This non-editable field displays the employee's address from the Address subtask of the Basic Employee Info screen.
This non-editable field displays the employee's date of birth from the Basic Employee Info screen.
This non-editable field displays the employee's Social Security Number from the Basic Employee Info screen.
Use these radio buttons to indicate which, if any, of the documents listed have been provided by the new employee to establish both identity and employment eligibility. You can select only one item from this group box, in accordance with U.S. Citizenship and Immigration Services requirements for establishing identity and employment eligibility.
Select this radio button if the documents defined in List A do not apply. If you select this radio button, your selections for List B and List C cannot be None.
Select this radio button if the employee has provided an expired U.S. passport to establish identity and employment eligibility.
Select this radio button if the employee has provided an unexpired U.S. passport to establish identity and employment eligibility.
Select this radio button if the employee has provided an unexpired foreign passport (with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization) to establish identity and employment eligibility.
Select this radio button if the employee has provided an Alien Registration Receipt Card with Photograph (INS Form I-551) to establish identity and employment eligibility.
Select this radio button if the employee has provided an unexpired Temporary Resident Card (INS Form I-688) to establish identity and employment eligibility.
Select this radio button if the employee has provided an unexpired Employment Authorization Card (INS Form I-688A) to establish identity and employment eligibility.
Select this radio button if the employee has established identity and employment eligibility by providing an unexpired Employment Authorization Document that contains a photograph (INS Form I-766 or I-688B).
Select this radio button if the employee has provided a Certificate of U.S. Citizenship (INS Form N-560 or N-561) to establish identity and employment eligibility.
Select this radio button if the employee has provided a Certificate of Naturalization (INS Form N-550 or N-570) to establish identity and employment eligibility.
Select this radio button if the employee has provided an unexpired Reentry Permit (INS Form I-327) to establish identity and employment eligibility.
Select this radio button if the employee has provided an unexpired Refugee Travel Document (INS Form I-571) to establish identity and employment eligibility.
Use these radio buttons to indicate which, if any, of the documents listed have been provided by the new employee to establish identity. You can select only one item from this group box, in accordance with U.S. Citizenship and Immigration Services requirements for establishing identity and employment eligibility.
Select this radio button if the documents defined in List B do not apply. If you select this radio button, you must make a selection other than None in List A.
Select this radio button if the employee has provided a driver's license or ID card that has been issued by a state or outlying possession of the United States and contains a photograph or information such as name, date of birth, sex, height, eye color, or address to establish identity.
Select this radio button if the employee has provided an ID card issued by federal, state, or local government agencies or entities, containing a photograph or information such as name, date of birth, sex, height, eye color, or address to establish identity.
Select this radio button if the employee has provided a school ID with photo to establish identity.
Select this radio button if the employee has provided a voter's registration card to establish identity.
Select this radio button if the employee has provided a U.S. military ID card or draft record to establish identity.
Select this radio button if the employee has provided a military dependent's ID card to establish identity.
Select this radio button if an employee has provided a U.S. Coast Guard Merchant Mariner Card to establish identity.
Select this radio button if the employee has provided a Native American tribal document to establish identity.
Select this radio button if the employee has provided a driver's license issued by a Canadian government authority to establish identity.
Select this radio button if the employee has provided a school record or report card to establish identity.
Select this radio button if the employee has provided a clinic, doctor, or hospital record to establish identity.
Select this radio button if the employee has provided a day-care or nursery school record to establish identity.
Use these radio buttons to indicate which, if any, of the documents listed have been provided by the new employee to establish employment eligibility. You can select only one item from this group box, in accordance with U.S. Citizenship and Immigration Services requirements for establishing identity and employment eligibility.
Select this radio button if the documents defined in List C do not apply. If you select this radio button, then you must make a selection other than None from List A.
Select this radio button if an employee has provided an U.S. Social Security card issued by the Social Security Administration (other than a card stating it is not valid for employment) to establish employment eligibility.
Select this radio button if an employee has provided a Certificate of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) to establish employment eligibility.
Select this radio button if an employee has provided an original or a certified copy of a birth certificate issued by a state, county, municipal authority, or outlying possession of the United States bearing an official seal to establish employment eligibility.
Select this radio button if an employee has provided a Native American tribal document to establish employment eligibility.
Select this radio button if an employee has provided a U.S. Citizen ID Card (INS Form I-197) to establish employment eligibility.
Select this radio button if an employee has provided an ID Card for use of Resident Citizen in the U.S. (INS Form I-179) to establish employment eligibility.
Select this radio button if an employee has provided an unexpired employment authorization document issued by the INS (other than those shown under List A) to establish employment eligibility.
Use this group box to enter dates that are important to the immigration and naturalization status of the employee.
Enter the date, in "MM/DD/YYYY" format, on which the I-9 form was signed. This is a required field.
Enter the date, in "MM/DD/YYYY" format, on which any unexpired forms of identification expire. This is an optional field; however, if you selected any radio buttons for unexpired forms of identification, the system will display a warning message if you try to save the record without entering an Expiration Date.
Changes to this screen update the following table:
I-9 Data - H_I9_DATA