Use this screen to see all the information on your notification letters without having to print a report. You can view information in the Employee Cobra Dependents screen (in Costpoint Employee), as well as detailed information on how the notification letter was processed. If you need information on a specific notification letter type, or on a group of notification letter types, you can use the Subquery function to specify a range of selection criteria. The same type of selection is available in Subquery for employee IDs, dependent SSNs, or qualifying events. You can establish notification letter data in the Notification Letter Setup screen and print the notification letter from the Print Notification Letters screen in the Termination Processing menu in Costpoint Employee.
For more information about the toolbar functions on the Inquiry screen, refer to the Basic Functions documentation.
You can use this screen any time you need to review information for a given employee, dependent, notification letter type, or qualifying event. Information is available in this screen only after you have executed the Update Notification History process.
Use the fields in this group box to select records by employee ID, dependent SSN, notification letter type, qualifying event, or a combination of the four. You can enter any or all of these parameters. After entering your selections in some or all of these fields and selecting the Execute button on the toolbar, the table will be populated with information regarding the letter(s) sent.
Examples of Inquiry functionality:
If you enter an Employee only and select the Execute button on the toolbar, all letters sent to that employee will display in the table window.
If you enter a Qualifying Event only and select the Execute button, all employees/ dependents who have the selected qualifying event will display in the table window.
If you enter a specific Dependent SSN number and Qualifying Event and select the Execute button, all records for that dependent with that qualifying event will display.
If all parameter fields are left empty and you select the Execute button, all notification letters will display.
Enter, or use Lookup to select, the employee ID for the employee whose record(s) you wish to view. The employee's name will display to the right of this field. This is an optional field.
Enter, or use Lookup to select, the dependent's 11-digit social security number for the record(s) you wish to view. The dependent's name will display to the right of this field. If the employee is the only dependent, enter the employee's SSN. This is an optional field.
Enter, or use Lookup to select, the 10-character alphanumeric notification letter code for the letter(s) you wish to view. The description for this code will display to the right of this field. This is an optional field.
Enter, or use Lookup to select, the 10-character alphanumeric qualifying event code for the letter(s) to be displayed. The description for this code will display to the right of this field. This is an optional field.
The employee's ID defaults from the Basic Employee Info screen in Costpoint Employee and is displayed here.
The employee's name defaults from the Basic Employee Info screen in Costpoint Employee and is displayed in this field.
The dependent's social security number defaults from the Employee Cobra Dependents screen in Costpoint Employee and is displayed here.
The name of the dependent defaults from the Employee Cobra Dependents screen in Costpoint Employee and is displayed here.
The relationship of the dependent to the employee defaults from the Employee Cobra Dependents screen in Costpoint Employee and is displayed in this field.
The qualifying event code defaults from the Track COBRA Elections screen in Costpoint Employee and is displayed here.
The notification letter code defaults from the Print Notification Letters screen in Costpoint Employee and is displayed in this field.
The date the notification letter was sent defaults from the Print Notification Letters screen in Costpoint Employee and is displayed here.
This field indicates whether the dependents were sent letters individually or as Employee and Family. This information is obtained from the Print Notification Letters screen.
The name of the person who signed the notification letter defaults from the Print Notification Letters screen and is displayed here.
This screen uses the following tables:
Basic Employee Info - EMPL
Employee Dependents - H_EMPL_DEPENDENT
Track COBRA Elections - H_COBRA-ELEC-EVNT
Print Notification Letters - Z_HCRNOLET_WRK1
Salary Info & History - EMPL_LAB_INFO
General Labor Categories - GENL_LAB_CAT
Notification Letter History - H_NOTIF_LET_HS
Notification Letter - H_NOTIF_LETTER
Qualifying Events - H_QUAL_EVENT
Labor History - LAB_HS
Organizations - ORG