PRINT CENSUS REPORT

Use this screen to print employee information that is required by insurance companies.

You can print or view the Census Report at any time.

If you have not been set up to print Social Security Numbers (SSNs), blanks print instead of the numbers. The ability to print SSNs is controlled by the Suppress SSN checkbox in the Maintain Users screen in Costpoint System Administration.

Sort

Use the selections in this group box to control the order in which information prints on the report.

Employee Name

Select this radio button to print the report in order by employee name.

Employee ID

Select this radio button to print the report in order by employee ID number.

Employee SSN

Select this radio button to print the report in order by employee social security number. Selecting this radio button disables the Suppress SSN checkbox.

Select

Use this group box to define the effective date and range of benefit plans you want printed on the report.

Effective Date

Enter the effective date of this report in MM/DD/YYYY format. The system uses this date to determine which employee job title to use from the Employee Labor Information table, in addition to whether terminated employees should be included. This field is required.

Benefit Plan

Use this group box to define the range of benefit plans you want printed on this report.

Range Option

Use the drop-down box to select a range option. Valid options are "All," "One," "Range," "From Beginning" and "To End."

From

If you selected "One" in the Range Option field, enter, or use Lookup to select, the code for the benefit plan you want in the report. If you selected "Range" or "To End" in the Range Option field, enter, or use Lookup to select, the lowest code in the range of benefit plans you want on the report.

To

If you selected "Range" or "From Beginning" in the Range Option field, enter, or use Lookup to select, the highest code in the range of benefit plans you want on the report.

Include

Use this group box to specify what kind of information you want to print or view.

Status

Use the selections in this group box to determine which employee status categories will be printed on the report. Active employees are always included. These are employees with a status of "ACT" in the Employee table set up in the Basic Employee Info screen in Costpoint Employee. Leave the checkboxes blank to include only active employees in the report, or you can select them all.

Inactive

Select this checkbox to include inactive employees (not accruing leave) in this report. Such employees have a status of "IN" in the Employee table, which is set up in the Basic Employee Info screen.

Inactive Accruing Leave

Select this checkbox to include inactive employees who are accruing leave. Such employees have an "IAL" status in the Employee table, which is set up in the Basic Employee Info screen.

Family Medical Leave

Select this checkbox to include employees who are on family medical leave in this report. The status code for this category is "FML" in the Employee table, which is set up in the Basic Employee Info screen.

Employee Type

Use the options in this group box to select the types of employees you want included in this report. You must select at least one checkbox, but you can select all.

Regular

Select this checkbox to include employees who are classified as "R" (Regular) in the Employee table, which is set up in the Basic Employee Info screen in Costpoint Employee.

Part Time

Select this checkbox to include employees who are classified as "P" (Part-time) in the Employee table, which is set up in the Basic Employee Info screen.

Temporary

Select this checkbox to include employees who are classified as "T" (Temporary) in the Employee table, which is set up in the Basic Employee Info screen.

Options

Use this group box to suppress each employee's social security number on this report. (In some circumstances, social security numbers are considered confidential, and you may not want to print them on a public report.)

Suppress SSN

Select this checkbox if you do not want each employee's social security number to print on this report. If you want the social security number of each employee printed, leave the checkbox blank. This checkbox is disabled if you selected the Employee SSN radio button in the Sort group box.

Report Sources