Use this screen to enter approved dependent care reimbursement requests. If you are using Costpoint Payroll to reimburse, the requests entered here will be automatically included in the employee's paycheck for the specified pay period. The Request Dependent Care Reimbursement screen works in conjunction with the Maintain Dependent Care History screen. If you are not using Costpoint Payroll, this screen will not be available to you; however, you can still use the Maintain Dependent Care History screen to track history on an employee basis for internal audit needs.
You cannot access this screen unless you selected the Dependent Care Flexible Spending Accounts checkbox in the Benefit Settings screen in Costpoint Benefits. If you are using Costpoint Payroll to reimburse, you must also select the Reimburse Through Payroll checkbox in the Benefit Settings screen. You can enter requests at any time, and you can enter an unlimited number of requests. Once the request has been paid, however, it will no longer display on this screen.
Enter, or use Lookup to select, the ID number of the employee for whom you want to request dependent care reimbursement. Your entry will be validated against the Employee table in the Basic Employee Info screen. The name of the employee is displayed in the field to the right of the ID. This is a required field.
This non-editable field displays the employee's pay cycle, as defined in the Basic Employee Info screen.
When you select the New Line button on the toolbar, the transaction code of "REQ" (for request) will display in the Trans Code column. This is a display-only field.
The current system date automatically defaults into this field. If the date is not correct, enter the correct date, in MM/DD/YYYY format, on which this transaction was entered into the system. This field is required.
Enter the date, in MM/DD/YYYY format, on which the dependent care expense was incurred. This date will be used to determine the plan year to which this transaction should be assigned. The Incurred Date must be within a valid plan year, as defined in the Dependent Care FSA Setup screen in Costpoint Benefits, and this employee must have an election for this plan year in the Employee Dependent Care FSA Elections screen. This field is required.
Enter the date, in MM/DD/YYYY format, on which this request was made. This is a required field.
Enter the plan year for this transaction.
Enter the dollar amount of this request. The amount must be greater than or equal to zero and less than or equal to the plan year maximum established in the Dependent Care FSA Setup screen in Costpoint Benefits. The Request Amount + amounts already reimbursed for the year cannot exceed the election amount for the year. This field is required.
Enter the dollar amount that has been approved for payment. The amount must be greater than or equal to zero and less than or equal to the Request Amount. The Request Amount + amounts already reimbursed for the year cannot exceed the election amount for the year. This is a required field.
Enter the date, in MM/DD/YYYY format, of the end of the pay cycle in which this request should be reimbursed. The date must be a valid pay period end date for the entered employee's pay cycle, and it cannot be a date for a pay period that has already been paid. This field is required.
Enter up to 256 alphanumeric characters for any comment you want to attach to this row. This field is optional.
Changes to this screen update the HB_DEP_FSA_HS table.