PRINT PROJECT TRIAL BALANCE 

Use this screen to print a condensed report of account/org balances by project. Print and review it before closing the accounting period.

Print the Project Trial Balance after initializing project beginning balances to determine whether account/org balances are properly initialized. You should also print it as needed when reviewing project balances as part of the accounting period close process.

Note: You can apply org security to this function. Use this optional feature to grant or remove rights for individual users to view and/or update specific organizations. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security through the use of the Maintain Users and System Settings screens. For more information about org security and how to apply it, see System Administration Special Topic SA-5, "Organizational Security" and the documentation for the Organizational Security menu in Costpoint System Administration.

Because the General Ledger is printed when the accounting period is closed, the Project Trial Balance is not considered an essential part of the system audit trail. However, you may want to retain it with your monthly closing reports.

Sort

Select the appropriate radio button to sort either by Organization or by Account.

Select Projects

Range Option

Enter, or use the drop-down box to select, the range of projects to be included on the Project Trial Balance. The system-defined options are: "All," "One," "Range," "From Beginning," and "To End."

From/To

Enter the starting and/or ending project you want to include on the report. You can also use Lookup to select the values for these fields. One or both of these fields may be disabled, depending on your Range Option selection.

Level

Include Level __ and Below

Identify the highest project level you want printed on this report. Balances on the report will be rolled up to the specified level.

Select Ending Subperiod

Fiscal Year

Select the fiscal year for which you want to print the report.

Period

Select the ending period for the report.

Subperiod

Select the ending subperiod for the report.

Show

Amounts in Thousands

Select this checkbox to print amounts in thousands. If you leave it unchecked, amounts reported will be shown in units, instead of in thousands.

Report Sources

The information for this report is from the General Ledger Detail table.

Hint: You can save the specified report parameters for future use. To save the selected report parameters, select the Save button on the toolbar after you have entered your report selections. Enter an appropriate ID and description for the report, and select the OK button to save. Stored report parameters are especially useful if reports are to be run through Process Manager.