If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002, or it otherwise requires that journal entries be approved, your firm uses the Approve Journal Entry feature. Use this screen to print a report listing all unapproved journal entries.
To make the report easier to review, you can set it up so that it presents unapproved journal entries sorted and grouped by the criteria in the drop-down boxes for each field:
Click the dropdown arrow and select the first and second sorting criteria for the report. To have the report insert a page break between changes in a criterion's value, select the Page Break option.
Select this criterion to sort journal entries by journal entry type.
Select this criterion to sort journal entries by journal entry number.
Select this criterion to sort journal entries by the user ID of the employee who entered the journal entry data.
Select this criterion to sort journal entries by the date their data was entered.
Select this criterion to sort journal entries by their transaction currency.
Use the fields in each of the five group boxes to define the first through fifth selection criteria:
Click the drop-down arrow and select the selection criterion for the report.
JE Type - Select this criterion to sort journal entries by journal entry type.
JE Number - Select this criterion to sort journal entries by journal entry number.
Entry User ID - Select this criterion to sort journal entries by the user ID of the employee who entered the journal entry data.
Entry Date - Select this criterion to sort journal entries by the date their data was entered.
Transaction Currency - Select this criterion to sort journal entries by their transaction currency.
Use this drop-down box to define the criterion's range.
All - All values for this selection criterion display on the report, and the From and To fields are disabled.
One - Click the From field, then click the Lookup to open a lookup list of all instances of the selection criterion. Select the one you want.
Range - This option enables the From and To fields, where you enter the values defining the range for this criterion.
From Beginning - This option disables the From field. Enter the ending value in the To field.
To End - This option disables the To field. Enter the beginning value in the From field.
This field is enabled by selection of either Range or To End from the Range drop-down list. See those descriptions for details.
This field is enabled by selection of either Range or To End from the Range drop-down list. See those descriptions for details.