PRINT FINANCIAL STATEMENT DETAIL

Use this screen to print Financial Statement line detail. You can print this optional report any time after setting up Financial Statements. Typically, this report is printed as support for Financial Statement balances.

Note: Only one user at a time can use this screen.

Note: You can apply org security to this function. Use this optional feature to grant or remove rights for individual users to view and/or update specific organizations. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security through the use of the Maintain Users and System Settings screens. For more information about org security and how to apply it, see System Administration Special Topic SA - 5, "Organizational Security" and the documentation for the Organizational Security menu in Costpoint System Administration.

Retention

This report provides detailed information about which accounts make up the balances on the overall financial statements. It is useful to print and retain a final version of this report at the end of each accounting period to tie the general ledger accounts to the resulting financial statements.

Select Grouping

Select By

From this drop-down box, select the grouping for which you want to run the report. Your options are: "Organization," "Ref 1," "Ref 2," "Alternate Reporting," and "Reorganization." Please note that comparisons are available only when printing for the "Organization" or "Reorganization."

Range Option

Enter, or use the drop-down box to select, the range of Organizations, Ref No 1s, Ref No 2s, or Alternate Reporting structures that you want to include on the report. The grouping depends on your selection in the Select By field . The system-defined options are "All," "One," "Range," "From Beginning," and "To End."

From/To

The values entered in these fields vary depending on the Range Option you selected. If you elected to print for "All" organizations, these fields are inactive. Enter the starting and/or ending grouping for the range you want to include on the report.

Level

Include Level __ and Below

Indicate the level at which you want to roll up the Financial Statement detail. The reports will be summarized at the level you select for the appropriate grouping.

Select F/S Lines

Range Option

Enter, or use the drop-down box to select, the range of financial statement lines that you want to include on the report. The system-defined options are "All," "One," "Range," "From Beginning," and "To End."

From F/S Code

Select the F/S Code of the Financial Statement that you want to print, e.g., "INCSTM" for the system default primary income statement. This is the code that you assigned when setting up financial statements.

From F/S Line Description

The value entered in this field varies depending on the Range Option you selected. If you selected the "All" or the "From Beginning" option, this field is inactive. If you selected "One" F/S line, select the line description here. If you elected to print a range of F/S lines, select the starting line from this drop-down box. If you have selected a range beginning from a specific F/S line ("To End"), select that line here.

To F/S Line Description

The value entered in this field varies depending on the Range Option you selected. If you selected the "All," "One," or "To End" options, this field is inactive. If you elected to print a "Range" of F/S lines, select the ending F/S line from this drop-down box. If you have selected a range up to a specific F/S line ("From Beginning"), enter that line in this field.

Select Periods

Select the periods you want reflected on the financial statements.

Range Option

Enter, or use Lookup to select, the range of periods that you want to include on the report. The system-defined options are "All," "One," "Range," "From Beginning," and "To End."

Fiscal Year

Select the fiscal year of the financial statement detail. Only open fiscal years are displayed.

Starting and Ending Period

Enter the starting and ending period numbers for the range of periods to be included on the report. Once you enter the periods, the period ending dates are displayed for the starting and ending periods selected.

Show

Inactive Accounts

Select this checkbox to print inactive accounts on the Print Financial Statement Detail report.

Unselect this checkbox to prevent inactive accounts from printing on the report.

This checkbox is selected by default.

Comparison Column

Select this checkbox to print a comparison column for the financial statements. If you select this checkbox, select the appropriate radio button for the comparison column you want to have printed. Your options are Prior Period, Prior Year, or Budget.  Note that these comparison columns are available only if you are printing by Organization.

Hint: You can save the specified report parameters for future use. To save the selected report parameters, select the Save button on the toolbar after you have entered your report selections. Enter an appropriate ID and description of the report, and select the OK button to save. Stored report parameters are especially useful if reports are to be run through Process Manager.

Table Information

This screen reads the following tables: