Use this screen to print Intercompany Receivable journal entries and post them to the General Ledger. The Intercompany Receivable tables provide detailed support by Intercompany Receivable number for transactions supporting the Intercompany Receivable journal entries. Because you should print and retrain Intercompany Receivable journal entries as part of the system audit trail, you cannot post Intercompany Receivable journal entries without first printing the journal. You can, however, print the Journal without posting, so it can be reviewed and corrected. When posting, you must first print the journal during the same session. Your posting selection criteria must be consistent with the selections you made to print the Journal. If you exit the screen, or if your selections change, you will need to reprint the Journal, based on the new criteria, before you can post.
You can print Intercompany Receivable journal entries and post them to the General Ledger any number of times during the accounting period, but you must always print and post them at the end of each accounting period, unless no entries were created. You should create and post Intercompany Receivable journal entries before printing any financial statements grouped by organization.
Using the drop-down box, select the fiscal year for posting.
Using the drop-down box, select the period for posting. Because Intercompany Receivable journal entries are created only at the period level, no subperiod selection is available.
Select the range of Intercompany Receivable journal entries to print/post. The system-defined options are "All," "One," "Range," "From Beginning," and "To End."
The value entered in this field varies, depending on the Range Option you selected. If you selected "All" Intercompany Receivable journal entries, this field is unavailable. If you selected "One" journal entry, enter the journal entry number in this field. If you elected to print a "Range" of journal entries, enter the starting number for the range in this field. If you selected a range beginning with a specific journal entry through the last journal entry ("To End"), enter that number in this field. If you elected to print a range from the beginning up to an ending journal entry ("From Beginning"), this field is unavailable. You can use Lookup to select values from the appropriate table.
The value entered in this field varies, depending on the Range Option you selected. If you selected "All" Intercompany Receivable journal entries or "One" journal entry, this field is unavailable. This field is also unavailable if you selected the "To End" option. If you elected to print a "Range" of journal entries, enter the ending journal entry number for the range in this field. If you selected a range from the beginning up to a specific journal entry number ("From Beginning"), enter that number in this field. You can use Lookup to select values from the appropriate table.
This non-editable field displays the status of the journal. If the status is "Journal Not Printed," you must first print the Intercompany Receivables Journal before you can post to the general ledger.
When you first enter this screen, this button on the toolbar is grayed out. If you select it after printing the journal as part of this session (the button becomes available after printing), you will receive a message box asking if you really intend to post. If you answer "OK," the posting process will proceed.
You can select this button on the toolbar when you first enter this screen. If you do, you will receive a message box asking if you really intend to post. If you answer "OK" the journal report prints with the posting following immediately.
After the posting has begun, a "DO NOT INTERRUPT" message and a message showing the records processed will display.
Intercompany Receivables Header (ICR_Hdr): This table stores information from the headers of intercompany receivables journal entries. During posting, the system copies this information to the Intercompany Receivables Header History table. Because these records are no longer needed in the Intercompany Receivables Header table, the system deletes them, ensuring that only open records occupy this table.
Intercompany Receivables Header History (ICR_Hdr_Hs): The system updates this table with information from the Intercompany Receivables Header table during the posting process.
Intercompany Receivables Transaction (ICR_Trn): This table stores information from the lines of intercompany receivables journal entries. During posting, the system copies this information to the Intercompany Receivables Transaction History table. Because these records are no longer needed in the Intercompany Receivables Transaction table, the system deletes them, ensuring that only open records occupy this table.
Intercompany Receivables Transaction History (ICR_Trn_Hs): The system updates this table with information from the Intercompany Receivables Transaction table during the posting process.
Transaction Posting Detail (GL_Detl): To keep this table at a manageable size, the posting program updates it only with summary debit and credit information from the Intercompany Receivables Header and Transaction tables. This information includes the user ID, ICR number, and amount. Intercompany Receivables transactions are identified as "Post Intercompany Receivables" in this table. Detailed reports and inquiries take line data from the Intercompany Receivables Header and Transaction History tables.
Transaction Posting Summary (GL_Post_Sum): The posting program updates this table with summary debit and credit information from the Intercompany Receivables Header and Transaction tables. This information includes amounts posted by fiscal year and selected period, and account/organization data.
Financial Statement Summary of Account Balances (FS_Sum): The posting program updates this table with summary debit and credit information from the Intercompany Receivables Header and Transaction tables. This information includes amounts posted by fiscal year and selected period, and account/organization data.
Reference Summary (Ref_Sum): The posting program updates this table with summary debit and credit information from the Intercompany Receivables Header and Transaction tables. This information includes amounts posted by fiscal year and selected period and account/reference number data.