Use this screen to process one or more ranges of bank acceptances as an alternative to clearing or unclearing individual or multiple rows in the Accept Bank Transactions screen. (Note that if you change the cleared or outstanding code by using the process from this screen, you must use the Accept Bank Transactions screen to view the individual transactions and to make edits on a row-by-row or multiple row basis.)
You can process only one transaction type (A/P, C/R, P/R, or MAN) at a time in batch mode because of the possibility of duplicate transaction numbers among transaction types. You can clear or unclear one or multiple transaction number ranges for the same transaction type during a single process, however.
You must set all transactions within the selected range(s) to Cleared or Outstanding.
You must enter bank acceptance defaults for date, fiscal year, period, and subperiod if you are setting the transaction code to Cleared for the selected range(s). If you are setting the transaction code to Outstanding, the bank acceptance default fields will be grayed-out and will not permit data entry.
You should run this screen before viewing the updated data in the Accept Bank Transactions screen.
In this group box, you can enter or select the desired bank abbreviation for which the CLR or OUT code will be changed for the selected transactions.
Enter a valid bank abbreviation or select a bank abbreviation from the drop-down list in this required field. The bank abbreviation represents the bank account that you are reconciling with your books. The description for the bank abbreviation that was set up in the Maintain Company Bank Accounts screen automatically displays.
In this group box, you can select the transaction type for which you want to set the CLR or OUT code. The Accounts Payable Transactions option is the default for this group box.
Unlike many of the other Bank Reconciliation screens, because of the possibility of duplicate transaction numbers among transaction types, only one of the following options is available for selection and processing at a time:
Select this option to process A/P transactions.
Select this option to process C/R transactions.
Select this option to process P/R transactions data.
Select this option to process manual adjustment entries.
In this group box, select the Cleared or Outstanding code to which the range(s) of transactions will be changed in batch mode. The Cleared option is the default.
Select this option to assign a Cleared (CLR) code to transactions in batch. For Cleared transactions, you must complete fields in the Bank Acceptance Info group box before the process can be started.
Select this option to assign an OUT (Outstanding) code to transactions in batch. For Outstanding transactions, any existing data in the fields in the Bank Acceptance Info group box will be blanked by the system and data entry will not be permitted.
In this group box, you can enter bank acceptance defaults for the date, fiscal year, period, and subperiod. These defaults are required if you are setting the transaction code to Cleared for the selected range(s). If you are setting the transaction code to Outstanding, the bank acceptance default fields will be blanked by the system and data entry will not be permitted.
Enter the default bank acceptance date in the MM/DD/YYYY format. The date in this field must fall within the start and end date of the default FY, Period, and Subperiod entered in this group box.
You must enter a bank acceptance default date if you are setting the transaction code to Cleared for the selected range(s). If you are setting the transaction code to Outstanding, the bank acceptance default date field will be blanked by the system and data entry will not be permitted.
For Cleared transactions, the date from this field will automatically display in the Bank Accept Date column in the Transactions subtask of the Accept Bank Transactions screen.
Enter the default fiscal year, period, and subperiod that coincide with the bank acceptance date. You must enter a bank acceptance default fiscal year, period, and subperiod if you are setting the transaction code to Cleared for the selected range(s). If you are setting the transaction code to Outstanding, the bank acceptance default FY, Period, and Subperiod fields will be blanked by the system and data entry will not be permitted.
For Cleared transactions, the fiscal year, period, and subperiod from these fields will automatically display in the Bank Accept FY, Bank Accept Pd, and Bank Accept Subpd columns in the Transactions subtask of the Accept Bank Transactions screen.
In this group box, you will select the transaction number(s) or range(s) of transaction numbers to be processed.
Enter the desired range or select a range from the drop-down list to indicate the range of transaction numbers for the Process Batch Bank Transactions process. The default for this field is set to All, which can be changed to One, Range, From Beginning, or To End, as needed.
Enter a beginning range of transaction numbers (check numbers, cash receipt numbers, or manual adjustment transaction numbers). If you select All or From Beginning as the Range Option, this field will be inactive.
Enter the ending range of transaction numbers (check numbers, cash receipt numbers, or manual adjustment transaction numbers). If you select All, One, or To End as the Range Option, this field will be inactive.
Select this check box to enable the Apply and Remove buttons. This feature displays the selected range(s) of transaction numbers (e.g., check number, cash receipt number, etc.) in a list format in the box at the bottom right portion of the screen. You must select this check box if you want to choose multiple separate transactions or ranges of transactions for processing.
Use this push button to display the range of transaction numbers in the list box located at the bottom right portion of the screen. In order to use this optional push button, You must select this List Mode check box. You must select one of the range options and fill in the From and/or To fields before applying a range(s). You can apply as many transaction numbers and ranges of transaction numbers as you need.
Use this push button to remove the previously selected and applied range(s) from the list box located at the bottom right portion of the screen. Select the transaction number or range that you want to remove (highlighting it), and select the Remove push button. In order to use this optional push button, you must select the List Mode check box. You can remove as many transaction numbers and ranges of transaction numbers as you need.
Use this button on the toolbar to process bank transactions in batch mode. Once the process has run, the transaction number(s) and range(s) of transaction numbers listed in this screen will be blanked by the system.
You can view the updated data in the Accept Bank Transactions screen. You can also edit some data fields from the updated rows in that screen.