FINANCIAL STATEMENT ACCOUNT LINKAGE

Note:  This subtask will appear different if you selected the Cash Flows radio button on the main screen.

Use this subtask to assign particular accounts to each line of a balance sheet, income statement, or cash flows statement. By assigning the accounts to specific financial lines, you create the mechanism by which the account totals are presented and summed on the financial statements. For the two primary financial statements, you can also assign F/S lines to accounts in the Maintain Accounts screen.

Update this subtask whenever new financial statement lines are added or whenever the accounts related to a specific financial statement line need to be changed.

Financial Statement Description, Major Subtotal, Group Heading, Line Title, Activity Type, Primary F/S Line Title, Cash Flows Account Type

Note:  The fields that display in this header depend on  your radio button selection in the Type group box on the main screen.

The information in these fields describes the specific F/S line selected for linking to accounts. It displays information from the main screen, and cannot be changed here.

Accounts

When this subtask is initialized, the table window in this group box shows all accounts that are not assigned to the F/S line with which you are working. Both the account number and the account name are displayed. You can move up and down in this table window in several ways:  slider, search, up and down arrows, page up, and page down.

As you enter characters into the Search field, the contents of the table window scroll to the matching position in the table.

Select the accounts to link to the selected F/S line. You can select one at a time by clicking on the row. To select more than one, click the mouse and drag it down. To select multiple rows where they are not consecutive, press shift while clicking on the additional rows.

Select

Use this pushbutton to move any highlighted rows from the Accounts table window to the Selected Accounts table window.

Deselect

Use this pushbutton to move any highlighted rows from the Selected Accounts table window back to the Accounts table window.

Selected Accounts

This table window represents the accounts selected to be included in this F/S Line when you used the Select pushbutton. Both the account Number and the account Name are displayed. To deselect accounts, highlight the row(s) you want to remove, then use the Deselect button to move the highlighted rows back to the Accounts table window.

Hint: When you add new income statement accounts in the Maintain Accounts screen, you must also use this Link To Accounts subtask to link the new income statement accounts to the primary balance sheet "current year profit/loss" FS Line you designated in the G/L Settings screen. This ensures an accurate balance sheet. You should also add the new income statement accounts to the "current year profit/loss" FS Line of any additional balance sheets you may have set up in the system.

Note: The following fields appear on the screen only if you selected the Cash Flows radio button on the main screen.

Account ID

This column displays the account ID.    

Account Name

This column displays the account name.

Account Type

This column displays the account type.