SET UP COMPANY INFO

Use this screen to set up "taxable entity" information for your company. Although many companies will need to set up only one company or "taxable entity" in this screen, you can set up multiple companies if you need to create reports for more than one taxable entity. The name, federal tax ID, address, and phone number for each company are stored here. This information is used where appropriate on documents such as W-2s and 1099s, "ship to" addresses for purchase orders, and "remit to" billing addresses.

Complete this screen as part of your system initialization procedures. The City, State/Province, Country, and Postal Code can be set up in the System Codes menu in Costpoint System Administration. If the City, State/Province, Country, and Postal Code do not already exist in the System Codes menu, saving a unique combination in this screen will automatically update the System Codes tables.

Company ID

This non-editable field displays the company ID that you are logged under.

Taxable Entity ID

Enter a taxable entity ID in this required 10 character alphanumeric field. You may have more than one taxable entity per company.

Taxable Entity Name

The taxable entity name displays in this field.

Tax ID

Enter your company's Federal Employer Tax Identification Number, including the third-digit dash, for this company ID. This will display on W-2s and 1099s.

Address

Lines 1, 2, and 3

Enter up to three lines for the street address and other information, such as the PO box number, for this company ID.

Note: Address Lines 2 and 3 do not print on 1099s. Before printing 1099s, make sure that Address Line 1 contains all necessary street address information for this company.

City, State/Province, Country and Postal Code

Enter the city, state/province, country, and postal code. If the city, state/province, country, and postal code do not already exist in the System Codes menu in Costpoint System Administration, saving a unique combination in this screen will automatically update the System Codes tables.

Telephone Number

Number

Enter a phone number for this company. If you enter a phone number, it will print on the third address line of the check.

Hint: Each user in the Costpoint system is assigned a "default" company ID, which is stored in the User ID table. This field cannot be accessed in the System Administration/Maintain Users screen. In most cases, this default company ID is "1." If you need to delete company "1" from Costpoint, all users who have company ID "1" as their default must first be assigned a different valid company ID.