Use this subtask to establish the configuration of the file that will be created for Electronic Funds Transfer (EFT). This file is commonly referred to as an Automated Clearing House (ACH) file, and you can create it using the Create EFT File screen in Costpoint Accounts Payable.
Information from this subtask will be used to determine from which bank and bank account funds will be transferred. Data in this screen relates to company information (and not to the vendors being paid or their banks). The bank ID entered in the Debit Bank ABA field should be the bank at which your company maintains the checking account from which vendors are paid.
Use this subtask to enter one company EFT record. The information you enter in this screen pertains to all vendors paid from this bank account. You can access previously entered and saved company records using the Find or Query functions.
You must enter company EFT bank information before you can create your first EFT file. If you change banks or if your bank changes requirements, you will need to update records entered in this screen.
In this group box, you can designate the bank abbreviation as active for EFT and view the bank ID data.
These non-editable fields display the selected bank abbreviation and bank abbreviation description. This data was originally set up in the Maintain Company Bank Accounts screen, where bank abbreviations were assigned to bank accounts and bank IDs (ABA numbers).
This checkbox defaults as checked. Leave this checkbox selected to transfer funds from this account. If you do not want to transfer funds from this account, but want to complete fund transfers at some point in the future, leave this checkbox blank. When you uncheck this checkbox, all EFT vendors paid from this bank account will receive checks instead.
The bank ID automatically defaults into this nine-digit, optional field. A debit record is the charge against the company's account for the total amount of the electronic transfer, and is normally you bank's local ABA number. Because many banks have merged and/or been acquired, however, it is not unusual to have one ABA number for your local branch and a different ABA number for the home office. In this circumstance, you should enter the ABA number for the local branch in this field. (A different ABA number should have already been entered for the home office in the Bank ID field in the previous Maintain Company Bank Accounts screen for the home office.)
If your bank does not require a debit record, you can delete the default bank ID number from this field. Accounts designated only for use with Payroll direct deposit cannot be used as the EFT bank for your company.
When banks are incorporated, they are assigned an ABA number by the Federal Reserve to identify the bank sending or receiving information. The ABA number is the first block of numbers at the bottom left portion of a check or deposit slip issued for use by individuals or corporations. This number must be exactly nine digits long, without separators such as dashes, and it must be numeric. If the number does not contain nine digits, the system automatically adds enough leading zeros to bring the ID to nine digits when you tab from the field. (For example, if you enter the number"1234," "000001234" will automatically display when you tab from the field.) If the bank ID contains letters, you will not be able to save the row.
Some banks require non-standard header records. Use these two fields to enter two non-standard Header Records, each containing up to 80 alphanumeric characters, to meet your bank's specific requirements.
Use this group box to identify the origin of the entries included in the EFT file (your company) and the bank from which these payments will be made. When you create the EFT file using the Create EFT File screen, the File Header record will also contain the date and time and other data that give the file a unique identity.
The bank ID (ABA number) automatically defaults into this required field, preceded by a space. If your bank requires a different number, enter a space in this field followed by the number your bank provides you. This number must contain exactly nine numeric digits. If the number you enter is less than nine digits, the system adds enough leading zeroes after the space to bring the number to nine digits.
The name of the bank associated with the receiving point ID defaults into the 23-character alphanumeric field to the right. This field is required.
Your company tax ID defaults into this required field, preceded by a space. If your bank requires a different number, enter a space in this field followed by the number provided by your bank.
Your company name defaults into the 23-character alphanumeric field to the right. This field is required.
You can use this optional field to create and transfer multiple files on the same date and between the same participants. The value in this field will normally be "1" or "A." See your bank's information on electronic funds transfer for instructions on which value to enter in this field.
"EFT" defaults into this optional field. However, some banks require spaces. If your bank requires spaces, delete the default value.
Use this group box to configure the EFT file.
If your bank requires it, select this checkbox to add records until the total number of records in the file equals a multiple of 10. For example, if 28 records exist after all pre-notes and live deposits are recorded, the system will add two additional records – for a total of 30 records in the file. The additional records contain only nines. By default, this checkbox is not selected.
Select this checkbox to include hard returns at the end of each line. If your bank does not accept files with hard returns at the end of each record, leave this checkbox blank. By default, this checkbox is selected.
Select this checkbox to write vendor names to the EFT file without commas. If this box is left blank, the system will write all vendor names as entered, including commas, to the ACH file. By default, this checkbox is not selected.
Select this checkbox to include an end-of-file marker at the end of your EFT file. Many banks require ACH files to have an end-of-file marker. If your bank does not require this, however, you should leave this checkbox blank to exclude the end-of-file marker from the EFT file. By default, this checkbox is selected.
Use this group box to identify the Depository Financial Institution (DFI) from which you will be making payments to vendors. When you create the EFT file, the Company/Batch Header Record will also contain a description of the transfer as a whole. Information contained in the Company/Batch Header Record applies to all Entry Detail Records in the file.
The first eight digits of the Bank ID, preceded by "1," automatically default into this field. This required field designates whether the DFI (your bank) follows the ACH rules or not. (A "1" indicates that the DFI follows the ACH rules.)
Entry Detail Records contain detailed information at the individual level, including the vendor's bank account number, identification number, name, and the amount of the transaction. Use this group box to tie each entry detail record to your bank by entering a trace ABA number.
The first eight digits of the bank ID default into this required field. If your bank requires a different number, enter it.
Use this group box to provide an originating DFI (usually your bank) for the Company/ Batch Control Record. The Company/Batch Control Record contains totals for the preceding Entry Detail Records.
The first eight digits of the bank ID default into this required field. Enter a different number if data other than the bank ID is required.
If your bank requires a non-standard trailer record, enter it in this optional field. You can append one trailer record of up to 80 characters to the ACH file.
When creating the 820 addenda record to send in the EFT file, there are several fields that are needed as part of the process to create the EDI addenda record transaction set.
Enter a unique sender code. This code will be inserted within the Interchange Control Header (ISA) record when the EFT file is created and will be part of the 820 addenda record.
Enter a unique receiver code. This code will be inserted within the Interchange Control Header (ISA) record when the EFT file is created and will be part of the 820 addenda record.
820 Version Code
Enter, or use lookup, to display the version of the 820 transaction set to be used in the EFT file creation.