Use this screen to set up bank information for your vendors and for your own company or companies. You should enter all banks from which and to which you will transfer funds (both manually and electronically) in this table.
Use this screen to enter three categories of information pertaining to each bank:
The bank's identification number, which is associated with a single bank name;
The bank's name; and
The type of transfer associated with the bank (A/P, Payroll, or both).
Bank data set up in this screen also displays in the Maintain Direct Deposit Banks screen in Costpoint Payroll with a slightly different format. (The Transfer Type column in this screen is called the Usage Code column in the Maintain Direct Deposit Banks screen.)
Complete this screen as part of the general Costpoint initialization, before processing begins and before detail transactions have been written to the history tables.
You must set up bank identification numbers in this screen before issuing checks to vendors in Accounts Payable or before receiving cash in Accounts Receivable. In addition, before you can enter EFT information in any other screen, you must set up the bank IDs and names in this screen for your vendors and for your own company(ies).
Enter the bank's nine-digit ABA in this required field. When banks are incorporated, they are assigned an ABA number by the Federal Reserve to identify the bank sending or receiving information. The ABA number is the first block of numbers at the bottom left portion of a check or deposit slip issued for use by individuals or corporations.
The ABA number must be exactly nine digits long, without separators such as dashes, and it must be numeric. If the number does not contain nine digits, the system automatically adds enough leading zeros to bring the ID to nine digits when you tab from the field. (For example, if you enter the number "1234," "000001234" will automatically display when you tab from the field.) If the bank ID contains letters, you will not be able to save the row.
Enter up to 30 alphanumeric characters for the bank name in this required field. Although a single character entered in this field fulfills the system requirement for a description, you will find it more beneficial to supply a meaningful description, because the bank name displays as a default in several screens and prints on reports throughout Costpoint.
This field displays the Costpoint module in which the bank can be used. In this screen, you can enter the following values in the Transfer Type column:
A - Enter this value if the bank is eligible for use only in Costpoint Accounts Payable.
B - Enter this value if the bank is eligible for use in both Costpoint Accounts Payable and Payroll.
You cannot designate a P (Costpoint Payroll only) transfer type in this screen; all such entries must be made in the Usage Code column in the Maintain Direct Deposit Banks screen in Costpoint Payroll.
You can change a P value in this screen to A or B, but you cannot change an A or a B value to P in this screen.
Enter the street address and any other address information other than the city, state/province, country, or postal code.
Enter the city name in this column.
Enter the state or province in this column.
Enter the country in this column.
Enter the state or postal code in this column.
Enter the phone number in this column.
Enter the fax number in this column.
Enter another number in this column.
Enter the bank's web address in this column.
Enter the e-mail address in this column.