Use account entry groups to allow or restrict the use of certain accounts in transaction screens throughout the system. Each "detail" account must be assigned to only one account entry group in the Maintain Accounts screen. The default account entry group is "ALL;" an account assigned to this group can be used in every transaction screen.
You can set up your own account entry groups. Use the Link Screens subtask to indicate which transaction screens can use accounts belonging to a specific account entry group.
Set up account entry groups as part of your system initialization. You must set up the entry groups before you can add accounts in the Maintain Accounts screen.
If you are setting up a new account entry group, enter the code you need to use. If you need to delete an account entry group, you must use the Maintain Accounts screen to first change all accounts with that account entry group to a different account entry group.
If you are setting up a new account entry group, enter a brief description for the account entry group.
Use this pushbutton to open the Link Screens subtask, where you can select the transaction screens that should be valid for accounts assigned to the selected Account Entry Group.
When creating a group, you can restrict or allow accounts to be used in certain data entry applications by linking the entry screen code with the group. You then assign the group to an account and that account can be used in the screens that were linked to the group. The following table lists the codes and the data entry applications that use them.
|
Code |
Description |
Application |
Description |
|
AJC |
Cost Adjustments |
INMCSADJ |
Enter Cost Adjustments |
|
|
|
INMPROJ |
Inventory Projects |
|
AJQ |
Quantity Adjustment |
INMQTADJ |
Enter Quantity Adjustments |
|
|
|
INMACCT |
Inventory Accounts |
|
|
|
INPPCDSC |
Print Discrepancy Reports and Create Adjustments |
|
AJS |
Scrap Adjustments |
INMSCADJ |
Enter Scrap Adjustments |
|
|
|
INMACCT |
Inventory Accounts |
|
APV |
Enter A/P Vouchers |
AOMSUSAP |
A/P Voucher Suspense Setup |
|
|
|
AOPUTLAP |
A/P Voucher Preprocessor |
|
|
|
APMACCT |
A/P Accounts |
|
|
|
APMCASH |
Cash Accounts |
|
|
|
APMSETVR |
A/P Voucher Settings |
|
|
|
APMVENDH |
Maintain Vendor History |
|
|
|
APMVCHR |
Enter A/P Vouchers |
|
|
|
TRMCMPPD |
Enter Company Paid Expenses |
|
CR |
Enter Cash Receipts |
ARMCR |
Enter Cash Receipts |
|
|
|
ARMHIST |
Maintain A/R History |
|
|
|
ARMSETNG |
A/R Settings |
|
IPA |
Project - Account Issues |
INMPARSV |
Enter Reservations |
|
|
|
INMRQST |
Enter Inventory Requests |
|
|
|
INMPAISS |
Enter Issues |
|
IPR |
Inventory Projects |
INMPROJ |
Inventory Projects |
|
|
|
INMWACCT |
Default WIP Asset Accounts |
|
JE |
Enter Journal Entries |
AOMSUSJE |
Journal Entry Suspense Setup |
|
|
|
AOPUTLJE |
Journal Entry Preprocessor |
|
|
|
GLMJE |
Enter JEs |
|
PAJ |
Pool Allocation Journal |
PJMALJNL |
Maintain Allocation Journal |
|
|
|
PJMBUDCO |
Enter Change Orders |
|
PO |
Enter Purchase Orders |
PPMRQLN |
Requisition Processing by Line |
|
|
|
PPMRQAPL |
Approve Purchase Requisition Lines |
|
|
|
PPMRQAPP |
Requisition Approval Processes |
|
|
|
PPMRQAPX |
Approve Purchase Requisitions |
|
|
|
POMMAIN |
Enter POs |
|
|
|
RCMRTRN |
Enter Vendor Returns |
|
POV |
Enter PO Vouchers |
POMPOVCH |
Enter PO Vouchers |
|
|
|
APMSETVR |
A/P Voucher Settings |
|
RSV |
Reserve Inventory |
(not used) |
|
|
SLSTAX |
Maintain Sales Tax |
(not used) |
|
|
TS |
Enter Timesheets |
LDMADD |
Allowances |
|
|
|
LDMTIME |
Enter Timesheets |
|
|
|
LDMCTIME |
Enter Correcting Timesheets |
|
|
|
LDPDUMTS |
Create Auto-Pay Timesheets |
|
|
|
AOMSUSTP |
Timesheet Suspense Setup |
|
|
|
AOPUTLTS |
Timesheet Preprocessor |
|
TVL |
Enter Travel Adv/Exp Rpts |
TRMADV |
Enter Advance Requests |
|
|
|
TRMMATH |
Enter Unmatched Expenses |
|
|
|
TRMEXP |
Enter Expense Reports |
|
|
|
TRMSCHTR |
Schedule Trips |
|
|
|
TRMADVH |
Maintain Advance History |
|
UNT |
Enter Unit Usage |
BLMUSAGE |
Enter Unit Usage |
|
|
|
BLMUHIST |
Maintain Units Usage History |
The first two characters of the application indicate the module where it can be found.
AO - Add-on Product Interfaces
AP - Accounts Payable
AR - Accounts Receivable
BL - Billing
LD - Labor
TR - Travel
GL - General Ledger
IN - Inventory
PJ - Projects
PO - Purchasing (Except POMPOVCH is found in AP)
PP - Procurement Planning
RC - Receiving