POST FIXED ASSETS JOURNAL

Use this screen to post depreciation expense, disposals, and related depreciation adjustments and/or transfer entries to the General Ledger for depreciable assets. You can also use this screen to post disposals for non-depreciable assets. Although posting a disposal for a non-depreciable record will update the General Ledger only if you selected the Post Disposal to G/L checkbox in the Maintain Asset Master Info main screen or the Post Disp to G/L checkbox in the Maintain Asset Desc Info screen, general disposal data, such as disposal date and description, will be written to and will display in the Disposal Info subtask of the Maintain Asset Master Info screen and in the Maintain Asset Disposal Info screen.

You can also update the Open Billing Detail table with depreciation expense data during a Fixed Assets posting if specific conditions are met at the time of posting.

Note:  Only G/L Book data for eligible depreciation and disposals transaction can be posted to the General Ledger. Although depreciation and disposal data can be created for and written to the Asset Master records for other books, no posting takes place.

All depreciable entries and non-depreciable entries for which you have selected the Post Disposal to G/L checkbox in the Maintain Asset Master Info main screen or the corresponding checkbox in the Maintain Asset Desc Info screen are posted to the General Ledger for the current fiscal year, period, and subperiod displayed in the Posting Settings screen. Only one Fixed Assets period can be open and designated as "current" at any given time. (You must enter current fiscal year, period, and subperiod information in the Posting Settings screen before you can print or post.)

After you post for the first time, you will not be able to change either the fiscal year or the period in the Posting Settings screen. In addition, once you close a Fixed Assets period, you cannot reopen it to add additional data or make changes to existing data. (You can, however, make applicable corrections or additions in the next accounting period, or you can reverse a current period depreciation and/or disposal posting in the current period.)

As a result, it is very important that you:

Warning:  You cannot close the period if depreciation has been calculated but not posted; you can, however, close the period without computing depreciation. Make certain that your internal procedures check for this possible omission.

Note:  When you enter a disposal in the Maintain Single/Multiple Disposals screens, you can select the record for posting or place the record on hold. The system will not allow you to close the period if a pending disposal for an Asset Master record has been selected but not posted.

For all depreciable records and non-depreciable entries for which the Post Disposal to G/L checkbox has been selected in the Maintain Asset Master Info main screen or in the Maintain Asset Desc Info screen, the Fixed Assets Journal is posted to the General Ledger for only the G/L Book. There are no G/L entries for optional Books 2-10.

Each G/L entry is identified in the Fixed Assets Journal by a four-letter type code: depreciation expense entries are labeled "DEPR;" disposals are labeled "DISP;" depreciation adjustment entries in conjunction with disposals are labeled "DADJ;" and transfer entries are labeled "TRF."

Reversing entries in the current period are posted from the Reverse Posted Fixed Assets Entry screen, in which depreciation reversals are labeled "RDEP," disposal reversals are labeled "RDIS," and depreciation adjusted related to disposals are labeled "RDAD." There is no code for a transfer reversal because you would simply make an additional transfer ("TRF") to reverse a previous transfer.

Note:  Depreciation adjustments are always identified separately from disposals during the posting process. If you select the Disposals checkbox in this screen, however, depreciation adjustments entered with disposals in the Maintain Single/Multiple Disposal Transactions screens will automatically be included in the posting process for selected disposals. (The term "depreciation adjustment" as used in this documentation refers only to an adjustment to depreciation entered in conjunction with disposal entries.)

The system completes the following steps when posting depreciation expenses for depreciable assets:

The system completes the following steps when posting disposals and depreciation adjustments for depreciable assets:

The system completes the following steps when posting disposals for non-depreciable assets for which the Post Disposal to G/L checkbox has been selected in the Maintain Asset Master Info screen and the Post Disp to G/L checkbox has been selected in the Maintain Asset Desc Info screen:

The system completes the following steps when "posting" disposals for non-depreciable assets for which the Post Disposal to G/L checkbox has been de-selected in the Maintain Asset Master Info main screen and in the Maintain Asset Desc Info screen:

Note:  Before posting, see Special Topic FA-4, "Creating and Posting Disposals." This special topic provides a more detailed explanation of the effect of depreciation adjustments on the General Ledger and the mechanism for posting disposals. It also includes examples of posted disposals and depreciation adjustments.

You can have the system automatically generate transfer entries for posting to the G/L when you make changes to the asset ("ownership") account, organization, and/or project fields AND/OR the Accum Depr Acct Code fields in any Asset Master record screen.

In order for the system to capture change data for posting transfer entries, you must first make certain selections in the Asset/Template Change Settings screen before you make changes to Asset Master records, as follows:

Because the system uses change history data from the audit log to create transfer entries for posting to the G/L, you must select this checkbox to save changes, even if this is not your preference.

You can select checkboxes to create transfers for posting for changes to the Asset "ownership" account, organization, and project, and/or the Accum Depr Acct Code field.

Normally, when you make a change to asset "ownership" or accumulated depreciation for balance sheet accounts, you must also make a "re-class" journal entry in the General Ledger to record the transfer of ownership.  If you select the Asset ("ownership") account, organization, project, and/or reference number fields checkbox, the enabled transfer functionality automatically replaces the need for a manual journal entry.

You can also select an option related to posting transfers for Accum Depr Acct Code changes.  If the change in Accum Depr Acct Code field involves no change in the associated account, organization, and/or project, you can choose to NOT have the system create a transfer entry for posting, or to have the system automatically create a transfer entry for posting.

There may be occasions in which you have assigned a different accumulated depreciation account code to a record, but the new code uses the same account, organization, and/or project as the old code; you may have made the change to assign a more meaningful code to the record or for any other reason. If there is no change to the accumulated depreciation account, organization, and/or project, there is no need for a re-classification journal entry, and therefore no need for the system to create an automatic system transfer entry.

Provided you have properly selected the checkboxes in the Asset/Template Change Settings screen and you have chosen the appropriate transfer options in this screen, the system will automatically include transfers entries for posting to the General Ledger.

Please refer to the documentation for the Asset/Template Change Settings screen for additional information.

Before posting, you must print the Fixed Assets Journal. You can print the Journal in either detail or summary format by checking or unchecking the Print Detail Journal by Asset/Item No checkbox. The Journal provides supporting detail for your journal entries, and should be retained as part of the system audit trail. (You can always print reports for all posted transactions, "after-the-fact," in both summary and detail format for one, a range of, or all prior periods, if needed.)

Although you must print the Journal before posting, you can also print the Journal without posting, to review and correct data prior to posting. If you exit from the screen or change your selections, however, you must print the Journal again before you will be allowed to post.

Note:  If the posting process aborts before completing successfully, you must restart it using the same login as the original user. For example, if user B restarts a posting that failed for user A, user B will receive an error message.

You can also update the Open Billing Detail table with depreciation expense data during a Fixed Assets posting if specific conditions are met at time of posting, as follows:

(Although a labor account is considered inappropriate for charging depreciation expense, note that there are no Fixed Assets rules regarding the types of accounts to which deprecation can be posted.)

Please refer to the documentation for the Maintain Open Billing Detail screen in Costpoint Billing for more detailed information.

You can post depreciation, disposals, and transfers only to the current fiscal year, period, and subperiod combination designated in the Posting Settings screen. After you close the Fixed Assets period, you cannot reopen it for any reason. If you have never posted depreciation or disposals, you can still change the current fiscal year or period in the Posting Settings screen. After you post for the first time, however, you will not be able to modify the current fiscal year or period. (The subperiod to which entries will be posted always remains editable in the Posting Settings screen before you run the Posting process.)

In addition, once you close a Fixed Assets period, you cannot reopen it to add additional data or make changes to existing data. You can, however, make applicable corrections or additions in the next accounting period, or you can reverse a current period depreciation and/or disposal posting in the current period.

Note:  You can post G/L Book data only for eligible depreciation, disposals, and transfer transactions to the General Ledger. Although depreciation, disposal, and transfer data is created for and written to for other books, no posting takes place.

Depreciation

Before posting depreciation, compute depreciation and/or enter monthly depreciation manually for all applicable active, depreciable assets and print the Current Period Depreciation Report. Use this report to review and correct any errors or omissions in the calculation and potential posting of depreciation on an asset-by-asset basis.

For those assets for which the Auto Calculate or Auto Calculate Depreciation checkbox is not selected in the G/L Book Info subtasks of the Maintain Asset Master Info screen or in the Maintain Asset G/L Book Info screen, enter or edit the appropriate amount of current period depreciation in the Current Pd Depreciation field in the G/L Book Info (Years or Units) screen and/or amortization in the Monthly Payment field in the G/L Book Info (Leases) screen, as desired.

If you also use optional books 2-10 and you have not selected the Auto Calculate or Auto Calculate Depreciation checkbox, make sure that you manually enter current period depreciation amounts in the Other Books Info subtask of the Maintain Asset Master Info screen as appropriate. You should also review amounts already displayed in these fields as a result of prior manual entries, to insure that they are also correct for the current period.

Note:  You can post multiple depreciation expense entries in the current period for the same active, depreciable record.

Disposals

Before posting disposals and/or depreciation adjustment entries related to disposals, you must first enter the disposal data in the Maintain Single/Multiple Disposal Transactions screens or use the Create Multiple Disposal Transactions function to create them. You must assign a Selected for Posting status to each disposal record before posting.

Before posting disposals, use the Disposal Transactions Edit Report to review disposal and depreciation adjustment information.

Note: Under normal circumstances, you can post only one disposal (and associated depreciation adjustment, as applicable) entry for each record during its "lifetime." An exception to this rule will apply, however, if you post a reversing disposal entry in the current period, thus allowing you to post a subsequent additional disposal entry for the same Asset Master record.

Transfers

Before the Asset Audit Log can capture change data, you must first make the appropriate selections in the Asset/Template Change Settings screen.

Before you can post transfer entries to the General Ledger from data existing in the Asset Audit Log, you must first make changes to the Asset "ownership" account, organization, and project, and/or the Accum Depr Acct Code field, as appropriate.

You can view transfer data in the Asset Change History Inquiry screen to determine if changes to the Asset "ownership" Account, Organization, Project, and/or the Accum Depr Acct Code field exist as unposted transfers by selecting the Asset ("ownership") account, organization, project, and/or reference number fields or the Accum Depr Acct Code fields checkboxes.

Note:  You can post multiple transfer entries in the current period for the same active, depreciable record.

You can post depreciation, disposals, and transfers only to the current fiscal year, period, and subperiod combination designated in the Posting Settings screen. After you close the Fixed Assets period, you cannot reopen it for any reason. If you have never posted depreciation or disposals, you can still change the current fiscal year or period in the Posting Settings screen. After you post for the first time, however, you will not be able to modify the current fiscal year or period. (The subperiod to which entries will be posted always remains editable in the Posting Settings screen before running the Posting process.)

Current F/A Info for Posting

The fields in this group box are non-editable. Because only one accounting period can be open and designated as "current" at any given time in Fixed Assets, you can only post entries to the G/L for the fiscal year, period, and subperiod combination displayed in the Postings Settings screen.

Note:  You cannot change the fiscal year or the period in the Posting Settings screen after the first posting. After you post for the first time, only the Subperiod field is editable. The system automatically increments the Fiscal Year Period and Subperiod fields, as applicable, when you run the Close Fixed Assets Accounting Period process. (The Subperiod field always defaults as "1.") It is therefore very important to ensure that the fiscal year and period entered in the Posting Settings screen are correct before you post for the first time.

Fiscal Year

The current fiscal year from the Posting Settings screen displays in this non-editable field. This is the fiscal year to which all entries will be posted for this posting session. The fiscal year in the Posting Settings screen can only be changed before you post for the first time.

Period

The current period from the Posting Settings screen displays in this non-editable field. This is the period to which all entries will be posted for this posting session. The current period in the Posting Settings screen can be changed only before you post for the first time.

Subperiod

The current subperiod from the Posting Settings screen displays in this non-editable field. This is the subperiod to which all entries will be posted for this posting session. When you run the Close Fixed Assets Accounting Period process, "1" always defaults into the Subperiod field in the Posting Settings screen. If you have more than one subperiod per period, and you do not want to post all entries for this posting session to Subperiod 1, you should return to the Posting Settings screen and change the subperiod before posting.

Select F/A Entry Types to Post

Use this group box to choose which type of entry to post. All three checkboxes in this group box default as unchecked, and you can select one, two, or all checkboxes. In order to post, you must select at least one checkbox. (Note that if you have selected both the Depreciation and the Disposals checkboxes, depreciation entries will be posted before disposal entries during the posting process.)

Depreciation

Select this checkbox to post current period depreciation expense entries for the G/L Book (Book 1). You can post depreciation expense many times in the current period for the same asset. As long as the current period depreciation for the asset is not equal to the amount posted, the system posts an entry for the difference between the two amounts to the General Ledger for Book 1. Depreciation expense posted from data in Asset Master records will be posted and identified as distinctive "DEPR" entries in the General Ledger.

You can review depreciation data before posting by printing the Current Period Depreciation Report.

Disposals

Select this checkbox to post current period selected disposal entries for the G/L Book (Book 1). You can post a disposal only once. Disposals entered and selected in the Maintain Single/Multiple Disposal Transactions screens will be posted and identified as distinctive "DISP" entries in the General Ledger.  Any depreciation adjustments entered for these disposals in the Maintain Single/Multiple Disposal Transactions screens will be posted and identified as distinctive "DADJ" entries (along with the associated disposal "DISP" entries) in the General Ledger.

You can review disposal and depreciation adjustment data before posting by printing the Disposal Transactions Edit Report.

Note:  If the disposal entry was created for a non-depreciable asset for which the Post Disposal to G/L checkbox was not selected in the Maintain Asset Master Info screen, posting the disposal updates the Asset table, but does not affect the General Ledger. Although non-depreciable records with no postings do not print in the Journal, you must still print the Journal first to post entries. If all the disposals are for non-depreciable assets only for which the Post Disposal to G/L checkbox was not selected, "No records found" will print in the Journal, but the system will still update the tables with the proper disposal data when you post.

Transfers

Select this checkbox to post current period transfer entries for the G/L Book (Book 1). You can post multiple transfer entries in the current period for the same asset. Eligible transfers will be posted and identified as distinctive "TRF" entries in the General Ledger. 

Before the Asset Audit Log can capture change data, you must first make the appropriate selections in the Asset/Template Change Settings screen.

Before posting transfer entries to the General Ledger from data existing in the Asset Audit Log, you must first make changes to the Asset "ownership" account, organization, and project, and/or the Accum Depr Acct Code field, as appropriate.

You can view transfer data in the Asset Change History Inquiry screen to determine if changes to the Asset "ownership" Account, Organization, Project, and/or the Accum Depr Acct Code field exist as unposted transfers by selecting the Asset ("ownership") account, organization, project, and/or reference number fields or the Accum Depr Acct Code fields checkboxes.

Note:  You can post multiple transfers entries in the current period for the same active, depreciable record. 

F/A Journal Print Option

Print Detail Journal by Asset/Item No

This checkbox is unchecked by default. If you leave this checkbox unchecked, the Fixed Assets Journal will print only a summary report of debit and credit totals for each account/org/project combination. Select this checkbox to print a detail report that includes a breakdown of each debit and credit by asset/item number for each account/organization/project.

A reconciliation report automatically prints for both the detail and summary journal report formats. The reconciliation report summarizes the posted amounts by the type of entry, including Depreciation, Disposals, Depreciation Adjustments on Disposals, and Transfers.

Depreciation Expense Data Reconciliation

The total amount listed on the journal for Depreciation Expense Accounts for entry type Depreciation should reconcile to the total amount printed in the Current Period Depreciation Report (Amount to Post column).

Note: The totals for "Depreciation" entry type ("DEPR") will not reconcile if you have added or edited depreciation data in the Asset Master records after you have printed the report.  In this circumstance, re-compute and re-print the Current Period Depreciation Report before posting.

Disposal Data Reconciliation

The total amounts listed on the journal for entry type "Disposals" should reconcile to the column totals in the Disposal Transactions Edit Report as follows:

Note:  The totals for "Disposals" entry type ("DISP") will not reconcile if you have added or edited disposal data in the Maintain Single/Multiple Disposal Transactions screen and have not re-printed the Disposal Transactions Edit Report prior to posting.

Depreciation Adjustment on Disposal Data Reconciliation

The total amounts listed on the journal for entry type "Depreciation Adjustments on Disposals" should reconcile to the column total amount(s) (for Book 1 only) from the Disposal Transactions Edit Report as follows:

Note:  The totals for "Depreciation Adjustments on Disposals" entry type ("DADJ") will not reconcile if you have added or edited disposal data in the Maintain Single/Multiple Disposal Transactions screen and have not re-printed the Disposal Transactions Edit Report prior to posting.

Transfers Data Reconciliation

The total amounts listed on the journal for entry type "Transfers" do not reconcile to a specific Fixed Assets Report. You can, however, verify the amounts from the Reconciliation Report of the Fixed Assets Journal by viewing data in the Asset Change History Inquiry screen before posting using matching transfer selection criteria.

If you select the Print Detail Journal by Asset/Item No checkbox, the system adds up the debits and credits on an asset/item number basis. If you do not select this checkbox, however, the report only provides totals at the higher account/org/project level. Therefore, if an account/org/project combination has both debits and credits to it from several asset/item numbers, the detail report totals all the debits for each asset/item number and all the credits for each asset/item number. The summary report only prints one line for each account/org/project combination. All of the debits and credits on the summary report will be rolled up into one total, which may be either a debit or a credit. The following example details this process.

Detail Report:

Account: 05430-001 Organization: 1 Project: 1007

     Asset 00001/00001     25.00

     Asset 00005/00001     -5.00

Total Debits: 25.00 Total Credits: -5.00

Summary Report:

Account: 05430-001 Organization: 1 Project: 1007

Total Debits: 20.00          Total Credits: 0.00

The detail report divides the total for the account/org/project combination into debits and credits, while the summary report provides one total for the account/org/project, which may be either a debit or a credit, but cannot be both.

Journal Status

The printing status of the Journal displays in this field. When the Journal status displays "Journal Not Printed," the Post button is disabled on the toolbar. To post, you must first print the Journal using the Print button or the Print Journal/Post Depreciation button on the toolbar.

Note:  If you first preview the Journal and you then select the Print option from the Preview screen, the system does NOT recognize this option as an official "Print Journal" function. Even if you have previewed the Journal, you must either first select the Print button on the toolbar before posting, or you must select the Print Journal/Post Depreciation button from the toolbar.

Post Depreciation

Note:  Until you print the Journal, the Post Depreciation button on the toolbar will be disabled. If any errors are detected while printing, the system will halt the posting process and will print a report listing the asset, item, account, organization, project, and error description for your review.

Select this button on the toolbar to post depreciation, disposal, and/or transfer entries for the G/L Book (Book 1) for depreciable records. Disposals of non-depreciable assets (for which the Post Disposal to G/L checkbox in the Maintain Asset Master Info screen was not selected) do not affect the G/L Book. As a result, the posting process writes only the disposal date and description to the Asset Master record and changes its status from Active to Disposal.

The system will validate that the Close Fixed Assets Accounting Period process has completed (that is, it is not currently being run or previously failed while being run). You cannot post any entries until the previous period's close has finished successfully.

Print Journal/Post Depreciation

Select this button on the toolbar to print and post the Fixed Assets Journal simultaneously. Although you can reverse a current period depreciation and/or disposal posting in the current period by using the Reverse Posted Fixed Assets Entry process, you should always, as a matter of procedure, review the Fixed Assets Journal information before posting.

Table Information

Depreciation Expense, Disposals, Depreciation Adjustments, and Transfers

Fixed Assets Posting Detail (FA_POSTING_DETL): The Fixed Assets Posting Detail table stores all the detailed information related to the journal entries created by posting depreciation, disposals, depreciation adjustments related to disposals, and transfers. This information includes asset/item number, fiscal year/period/subperiod, transaction type [depreciation (DEPR), disposal (DISP), depreciation adjustment related to a disposal (DADJ), or transfer (TRF)], the transaction amount, and account, organization, and project information.

Fixed Assets Settings (FA_SETTINGS): This table stores the fiscal year, period, and subperiod displayed in the Posting Settings screen, as well as the other settings you selected in the Fixed Assets Settings screen. The Fixed Assets Posting Detail table uses the current fiscal year, period, and subperiod information contained in this table to compile a posting record for the asset.

Financial Statement Summary (FS_SUM): The system inserts a summary record into this table for each account/organization to which depreciable assets have been posted. This record contains the account, organization, and FY to which posted, along with a total cumulative transaction amount for each period. (If more than one FA posting has occurred in a single period, the system increments (or decrements) the total amount for the period on a cumulative basis.)  No detailed data, such as asset/item number, posting sequence number, entry type, and so on. is written to this table.

General Ledger Detail (GL_DETL): The system inserts a summary record into this table that matches the entry in the General Ledger Posting Summary table. Account, organization, and project information is not duplicated in this table, which contains both the entry user ID and the posting user ID, as well as the posted amount and a transaction description ("FA Posting"). No detailed data, such as asset/item number, entry type, and so on, is written to this table.  Rows in this table are linked to rows in GL_POST_SUM via the level key columns and the source key (which is always "210" for Fixed Assets entries).

General Ledger Posting Summary (GL_POST_SUM): The system inserts a summary record into this table for each account/organization/project to which depreciable assets have been posted. This record contains account, organization, and project information, fiscal year, period, subperiod, a posting sequence number, journal code "FA, " and the cumulative posted amount for the period. No detailed data, such as asset/item number, entry type, and so on, is written to this table.

Reference Summary (REF_SUM): The system inserts a summary record into this table for each reference number to which depreciable assets have been posted (if you use reference numbers). This record contains the account, reference number, and FY to which posted, along with a total cumulative transaction amount posted for each period. (If more than one FA posting has occurred in a single period, the system increments (or decrements) the total amount for the period on a cumulative basis.)  No detailed posting data, such as asset/item number, posting sequence number, entry type, and so on is written to this table.

Additional Tables Affected by Depreciation Expense Postings

Asset (ASSET): The Asset table stores the majority of data from the Maintain Asset Master Info screen and its subtasks. When you post depreciation expense, the system adds the amount posted in the current session to previous amount(s) already posted for the period (if applicable) and displays the total cumulative amount posted for the period in the Amount Posted Curr Pd field in the G/L Book Info subtasks of the Maintain Asset Mast Info screen. The posting process reads the current period depreciation amount and the amount posted stored in this table to calculate the amount to post on an asset-by-asset basis. Once posted, the values in the Amount Posted Curr Pd field and the Current Pd Depreciation fields will be equivalent.

Asset Other Books (ASSET_OTH_BK_DEPR): This table stores data for optional Books 2-10, as utilized. Although there is no interface with the G/L for these books, each "posting" process for depreciation expense increments or decrements the current period depreciation expense amount that displays in the Other Books Info subtask of the Maintain Asset Master Info screen.

Open Billing Detail (OPEN_BILLING_DETL): This table serves as the source table for the calculation of standard bills, giving you the ability to automatically bill depreciation expense generated as a result of posting a depreciation adjustment associated with a disposal.

You can update the Open Billing Detail table with depreciation expense data during a Fixed Assets posting if specific conditions are met at time of posting, as follows:

(Although a labor account would be considered inappropriate for charging depreciation expense, note that there are no Fixed Assets rules regarding the types of accounts to which deprecation can be posted.)

Please refer to the documentation for the Maintain Open Billing Detail screen in Costpoint Billing for more detailed information.

Additional Tables Affected by Disposal and Depreciation Adjustment Postings

Asset (ASSET): The Asset table holds most of the information you entered in the Maintain Asset Master Info screen and its subtasks.

For depreciable assets, and for non-depreciable assets for which the Post Disposal to G\L checkbox has been selected in the Maintain Asset Master Info screen or the Post Disp to G/L checkbox has been selected in the Maintain Asset Desc Info screen, when you post a disposal, the system updates the asset table with the disposal price, date, description, type, fiscal year, period, subperiod, disposal post date, user ID, and posting sequence number. The status of the asset is also changed to Disposal.

For non-depreciable assets for which the Post Disposal to G/L checkbox has not been selected in the Maintain Asset Master Info screen nor has the Post Disp to G/L checkbox been selected in the Maintain Asset Desc Info screen, when you post a disposal, the system updates the asset table with the disposal price, date, description, type, and changes the asset status to Disposal.

Asset Disposals (ASSET_BOOKS_DISP): This table contains disposal and depreciation adjustment data, if applicable, for Books 1-10 after this information has been posted.

Fixed Assets Disposals Edit (FA_DISP_EDIT): This table contains all the disposal information entered in the Maintain Single/Multiple Disposal Transactions screens or created by the Create Multiple Disposal Transactions program. It supplies the gain/loss account, organization, project, ref1, and ref2 information for the Fixed Assets Posting Detail table, in addition to the disposal date, amount, description, and date. The amount to post for the depreciation adjustment is also stored in this table.

Data is retained in this table until you close the current accounting period, at which time the data corresponding to the posting is deleted from this table. (Data is retained when you reverse a posted disposal in the current period.)

Open Billing Detail (OPEN_BILLING_DETL): This table serves as the source table for the calculation of standard bills, giving you the ability to automatically bill depreciation expense.

You can update the Open Billing Detail table with depreciation expense data during a Fixed Assets posting if specific conditions are met at time of posting, as follows:

(Although a labor account would be considered inappropriate for charging depreciation expense, note that there are no Fixed Assets rules regarding the types of accounts to which deprecation can be posted.)

Please refer to the documentation for the Maintain Open Billing Detail screen in Costpoint Billing for more detailed information.

Additional Tables Affected by Transfer Postings

Asset (ASSET): The Asset table holds most of the information you entered in the Maintain Asset Master Info screen and its subtasks.  The posting process for transfers does NOT affect any data in the ASSET table because the actual Asset Master data was updated during the Change process.

Asset Audit Log (ASSET_AUDIT_LOG): This table stores change data for Asset Master fields.  Provided you have properly selected the checkboxes and the appropriate transfer options in the Asset/Template Change Settings screen, the system will automatically include transfers entries for posting to the General Ledger. As part of the posting process (to prevent the same transfer event from being posted more than once), the system sets a flag in the ASSET_AUDIT_LOG (Asset Audit Log) table to indicate that the transfer has been posted.