CREATE INVENTORY TEMPLATE

Use this subtask to enter template data that will display in the Edit Inventory Transactions screen for the range of records that you specify. Template data from this screen will display in the Edit Inventory Transactions screen on an interim basis, before you make your final edits and run the process that populates individual asset records.

Note:  If you use Deltek's optional bar-coding functionality in Costpoint Fixed Assets, you can use the Asset Location Preprocessor screen to import an ASCII file created by the bar code scan. When you perform the file import, you can optionally create "Inventory Event" records. If you create inventory data, you will create an inventory data template (identical to the template in the Create Inventory Transactions screen) directly in the Asset Location Preprocessor screen. Data from the template will be used to write inventory records to the Maintain Inventory Info screen for the scanned and validated property records.

You should enter template data in this subtask after you have selected the range of records for which you want the data created (in the Create Inventory Transactions screen). If you enter template data and do not want to run the process to populate the Edit Inventory Transactions screen, the data entered in the template will be cleared out when you escape from the screen. Note that data from the template will also be cleared out when you run the process (via the Process button on the toolbar in the Create Inventory Transactions screen).

Template Data

In this group box, you can enter an inventory date and up to eight fields of user-defined inventory data.

Date

Enter the date associated with the inventory record in this required field in date format. The date entered in this field will display in the Edit Inventory Transactions screen for each asset record meeting your selection criteria, where it can be edited. The date from this field will also display in the Maintain Inventory Info screen (if it has not been edited) after you execute the final process to populate the inventory records.

Note:  The date can also be edited directly in the Maintain Inventory Info screen. Different sets of data can be associated with the same date, because the system records a line sequence number that resides "behind-the-scenes" in the Maintain Inventory Info screen.

If you save the selection parameters for this process, the date entered in this field will be identified in the Query table in the Date column.

Inventory1 (or your label)

If you designated a label for the first field in the Inventory Labels group box of the Tracking Field Labels screen, your label description for this field displays. Note that it is not a system requirement that you establish a label for this field. If you did not set up a label, Inventory1 displays as the label for this field.

Note:  This user-defined field can be used independently from each of the other seven user-defined inventory data fields.

Enter up to 20 alphanumeric characters in this optional field.

The data entered in this field will display in the Edit Inventory Transactions screen for each asset record meeting your selection criteria, where it can be edited (after you select the Process button on the toolbar in the Create Inventory Transactions screen and the process has been run). The data from this field will also display in the Maintain Inventory Info screen (if it has not been edited) after you execute the final process to populate the inventory records.

Note:  The data can also be edited directly in the Maintain Inventory Info screen.

If you save the selection parameters for this process, the data entered in this field will be identified in the Query table in the Inventory1 column.

Inventory2 (or your label) – Inventory8 (or your label)

Please refer to the documentation for the Inventory1 (or your label) field.

OK/Cancel

When you have entered the desired inventory default data in the template fields and you select the OK pushbutton from this subtask, the system again displays the first screen of the Create Inventory Transactions, in which you can complete the process (by selecting the Process button on the toolbar).

If you select the Cancel pushbutton, the system will clear out the template data entries in this screen. The system will also clear out the template data during processing.

Hint:  You can save selection criteria for this process with or without processing. After making your selections, select the Save button on the toolbar or go to Save in the File menu. Enter an alphanumeric identifying code and a short description to help you recognize the process parameters and select OK. Later, you can run Find or Query from this screen to access the process parameters you created, and run the same report without having to enter all the selection screen information again.

Stored process parameters are especially useful if reports are to be run through Process Manager. If you want to keep these parameters but want to run the process using different selection parameters, you can use Clone to copy the parameters and make minor changes to them without changing your saved parameters. To use Clone, go to the File menu or press [F4]. The Clone window will display on the screen. Enter the parameters ID you want to clone, or select the Execute pushbutton to display and select from a list of parameter IDs. When you select the Select pushbutton, the system makes a copy of the parameters, which you can edit as needed.

Table Information

The system stores user-defined inventory labels, as applicable, in the FA_LABELS (Fixed Assets Labels) table.

The process run from this screen creates new inventory data in the FA_TRACKING_EDIT (Tracking Edit) table.