TRACKING FIELD LABELS

Use this screen to set up optional inventory, maintenance, and transfer tracking field labels that display in the following screens:

The tracking field labels in this screen are company-specific and will be available for use only by your company of login. If you have set up multiple companies in Costpoint, you can enter labels in this screen for each company only by using the separate company login for each. 

You can enter, edit, view, or use labels in this screen only for your login company. If you have multiple companies, you cannot view, enter, edit, or use the labels from this screen for any company other than your company of login.

You can use inventory tracking field labels to establish up to eight additional user-defined inventory categories, such as "Counted By," "Condition," and so on. Inventory tracking labels automatically display in the Maintain Inventory Info screen, in which inventory data for all types of property records can be entered and stored. (Inventory labels also display automatically in the Create Inventory Transactions and Edit Inventory Transactions screens, where you can automatically populate the Maintain Inventory Info screen with inventory data for selected ranges of records.)

You can use maintenance tracking field labels to establish up to nine additional user-defined maintenance categories, such as "Type," "Vendor," "Cost," and so on. (Maintenance tracking capability includes a special-purpose numeric field in which to record maintenance costs in addition to eight available text fields.) Maintenance tracking labels automatically display in the Maintain Maintenance Info screen, in which maintenance data for all types of property records can be entered and stored. (Maintenance labels also display automatically in the Create Maintenance Transactions and Edit Maintenance Transactions screens, where you can automatically populate the Maintain Maintenance Info screen with inventory data for selected ranges of records.)

You can use transfer tracking field labels to establish up to eight additional user-defined transfer categories, such as "From," "To," "Approved By," and so on. Transfer tracking labels automatically display in the Maintain Transfer Info screen, in which maintenance data for all types of property records can be entered and stored. (Transfer labels also display automatically in the Create Transfer Transactions and Edit Transfer Transactions screens, where you can automatically populate the Maintain Transfer Info screen with transfer data for selected ranges of records.)

Note:  Costpoint automatically provides default labels for each of these fields. As an option, you can overwrite the default label with a label of your choice. It is not a system requirement that you establish different labels for any field in this screen. If you do not choose to define labels, a system default label (such as "Inventory1," "Maint1," or "Transfer1," as appropriate) will automatically display in the Maintain Inventory Info, Maintain Maintenance Info, and/or Maintain Transfer Info screens. You may find, however, that data entry is more meaningful when appropriate labels display. You can choose to set up different labels in this screen independently, on a field-by-field basis, as desired.

Although you can establish and change the labels in this screen at any time, you may find it more convenient to decide on the label names before you begin to enter data in the Maintain Inventory Info, Maintain Maintenance Info, and Maintain Transfer Info screens. To achieve consistency throughout your records, you should plan for and establish as much of this data as possible during your initialization procedures.

Inventory Labels

In this group box, you can set up optional inventory field labels that display in the Maintain Inventory Info screen, the Create Inventory Template subtask of the Create Inventory Transactions screen, and the Edit Inventory Transactions screen.

Field 1

Enter up to 10 alphanumeric characters in this optional field to define the label that will display at the first user-defined entry field in the Maintain Inventory Info screen, the Create Inventory Template subtask of the Create Inventory Transactions screen, and the Edit Inventory Transactions screen. If you do not define a different label for this field, "Inventory1" will display as the label for this field in these screens.

Field 2, Field 3, Field 4, Field 5, Field 6, Field 7, Field 8

Please refer to the documentation for the Field 1 field.

Maintenance Labels

In this group box, you can set up optional maintenance field labels that display in the Maintain Maintenance Info screen, the Create Maintenance Template subtask of the Create Maintenance Transactions screen, and the Edit Maintenance Transactions screen.

Field 1

Enter up to 10 alphanumeric characters in this optional field to define the label that will display at the first user-defined entry field in the Maintain Maintenance Info screen, the Create Maintenance Template subtask of the Create Maintenance Transactions screen, and the Edit Maintenance Transactions screen. If you do not define a different label for this field, "Maint1" will display as the label for this field in these screens.

Field 2, Field 3, Field 4, Field 5, Field 6, Field 7, Field 8

Please refer to the documentation for the Field 1 field.

Amt Field 9

Enter up to 10 alphanumeric characters in this optional field to define the label that will display at the ninth user-defined entry field in the Maintain Maintenance Info screen, the Create Maintenance Template subtask of the Create Maintenance Transactions screen, and the Edit Maintenance Transactions screens. This label defines a special-purpose field that is unique to tracking maintenance amounts. If you do not define a different label for this field, "Maint Amt" will display as the label for this field in these screens.

Transfer Labels

In this group box, you can set up optional transfer field labels that display in the Maintain Transfer Info screen, the Create Transfer Template subtask of the Create Transfer Transactions screen, and the Edit Transfer Transactions screen.

Field 1

Enter up to 10 alphanumeric characters in this optional field to define the label that will display at the first user-defined entry field in the Maintain Transfer Info screen, the Create Transfer Template subtask of the Create Transfer Transactions screen, and the Edit Transfer Transactions screen. If you do not define a different label for this field, "Transfer1" will display as the label for this field in these screens.

Field 2, Field 3, Field 4, Field 5, Field 6, Field 7, Field 8

Please refer to the documentation for the Field 1 field.

Table Information

The system stores data entered in this screen in the FA_LABELS (Fixed Assets Labels) table.