PROPERTY TYPES

Use this screen to define the categories of property that are specifically associated with your asset records, such as "Personal," "Real," "Government," and so on.

The data in this screen is effective across all companies and is not company-specific. If you have set up multiple companies in Costpoint, employees from all companies can enter, view, and use the data in this screen, regardless of company login.

If you have multiple companies and a property type that is specific to one company and should not be used by other companies, you need to create an easily identifiable property type code. Because this is a "Corporate" table for use by all companies and the system cannot enforce company-specific rules, you need to establish internal control procedures on the use of property type codes.

You should set up property type data in this screen as one of the first steps in the initialization process since the property type code is a system-required field in both an Asset Master record and an Asset Template record. Refer to Special Topic FA-2, "Initialization Procedures," for additional information.

Only validated property types from this screen can be entered in the Prop Type fields of the Maintain Asset Master Info main screen (or the Maintain Asset Desc Info screen) and the Maintain Asset Template Info main screen. The primary purpose of property types (and classification codes and subclass codes) is to provide selection criteria by which you can choose specialized subsets of records from the database tables. These fields are data fields only and are not used by the system for any processes within Costpoint Fixed Assets. These fields can be very useful, however, when you are performing online queries, selecting records for global changes, running standard reports, and/or designing custom reports using Impromptu.

Because of their importance as "record limiters," we strongly recommend that you set up meaningful property types to associate with your asset records. If you do not wish to use property types for this purpose, you still need to set up one property type for use with all assets, such as "DEF," "GEN," "000000," and so on.

When you have completed your entries and/or edits, use the Save button on the toolbar to update the table. During the Save process, the system will delete eligible table rows marked for deletion and will re-order the display sequence.

Note:  If a property type code from this screen is currently in use (that is., it has been assigned to the Prop Type field in either an Asset Master record or an Asset Template record), you cannot delete that code from this screen. If you want to delete it, you must assign a different code in the applicable records (either manually or by using the Asset Master Info Global Change function). When the property type code is no longer in use, you can delete it from this screen.

You should set up property type data in this screen as one of the first steps in the initialization process before you begin to add data in an Asset Master or Asset Template record. Although you can add to, delete, or change the information in this screen at any time, use caution in the timing of your edits, which may affect the types of records included in system reports.

Table Window

Warning:  Technically, in this version of Costpoint, you can use the standard Windows Find and Replace functionalities at any child table window screen (including this screen). You can safely use Find because its sole purpose is to help you locate specified data within the table window.
The Replace function, although powerful when used in the proper circumstances, can also be extremely dangerous. The Replace function will change the specified data when you save the table window and will NOT create an audit trail. In addition, dependent data rules within Costpoint can complicate the Replace functionality.
We recommend that you NEVER use the Replace functionality in this screen because this function is inappropriate for the data contained in this table window. For more information about Find and Replace, please see the Basic Functions documentation.

Code

Enter up to six alphanumeric characters in this required field to assign a property type code. The codes that you establish for use with your asset records should be specific to your company requirements. There is no virtual limit to the number of property type codes that can be set up in this screen.

Description

Enter up to 30 alphanumeric characters in this required field to provide the description for a property type code. Although only a single character entered in this field fulfills the system requirement for a description, you will find it more beneficial to supply a meaningful description for reports that use this field.

Table Information

The system stores data entered in this screen in the PROPERTY_TYPE (Property Type) table.