Use this screen to define the classes of property that are specifically associated with your asset records, such as "Automobiles," "Computers," "Equipment," and so on.
The setup data in this screen is effective across all companies and is not company-specific. If you have set up multiple companies in Costpoint, all companies can enter, view, and use the data in this screen.
If you have multiple companies and a classification code that is specific to one company and should not be used by other companies, you need to create an easily identifiable classification code. Because this is a "Corporate" table for use by all companies and the system cannot enforce company-specific rules, you will need to establish specific internal control procedures on the use of classification codes.
You should set up classification code data in this screen as one of the first steps in the initialization process since the classification code is system-required in both an Asset Master record and in an Asset Template record. Refer to Special Topic FA-2, "Initialization Procedures," for additional information.
The validated classification codes from this screen are the only data from which to choose for entry in the Class Code fields of the Maintain Asset Master Info main screen (or the Maintain Asset Desc Info screen) and the Maintain Asset Template Info main screen.
The primary use of classification codes (as well as property types and subclass codes) is to provide selection criteria by which you can choose specialized subsets of records from the database tables. These fields are data fields only and are not used by the system for any processes within Costpoint Fixed Assets. These fields can be very useful, however, when you are performing online queries, selecting records for global changes, running standard reports, and/or designing custom reports using Impromptu.
Because of their importance as "record limiters," we strongly recommend that you set up meaningful classification codes for association with your asset records. If you do not wish to use classification codes for this purpose, you will still need to set up one classification code for use with all assets, such as "DEF," "GEN," "000000," and so on.
When you have completed your entries and/or edits, use the Save button on the toolbar to update the table. During the Save process, Costpoint will delete eligible table rows marked for deletion and will re-order the display sequence.
You should set up classification code data in this screen as the one of the first steps in the initialization process before you begin to add data in an Asset Master or Asset Template record.
Although you can add to, delete, or change the information in this screen at any time, use caution in the timing of your edits, which may affect the types of records included in system reports.
Enter up to six alphanumeric characters in this required field to assign a classification code. The codes that you establish for use with your asset records should be specific to your company requirements. There is no virtual limit to the number of classification codes that can be set up in this screen.
Enter up to 30 alphanumeric characters in this required field to provide the description for a classification code. Although only a single character entered in this field fulfills the system requirement for a description, you will find it more beneficial to supply a meaningful description for reports that use this field.
The system stores data entered in this screen in the FA_CLASSIF_CD (Classification Code) table.