Use this subtask to view the list of documents affected by this ECN. You can also add new lines in this subtask.
This field displays the ECN ID from the main screen. The unlabeled field to the right displays the ECN description from the main screen.
This field displays the line number, which automatically increases by one for each line added.
Use the drop-down box to select the code for the action this ECN will perform on the existing document, either "A - Add," "C - Change," "F - Reference," (to reference a document or document location), "R - Replace," "V - New Rev" (to make a new revision of the document), and "O - Obsolete" (to make the existing document obsolete).
Enter, or use Lookup to select, the type of the original document to be affected by this ECN. This optional field of up to six alphanumeric characters must be a valid type from the Document Types screen in Costpoint Bills of Material. If the Action Code is "C - Change," "R - Replace," "V - New Rev," or "O - Obsolete," you must enter the original document information. If the Action Code is "A - Add," this field must be null.
Enter, or use Lookup to select, the original document ID to be affected by this ECN. This optional field of up to 30 alphanumeric characters must be a valid document ID from the Maintain Documents screen in Costpoint Bills of Material and Product Definition.
Enter, or use Lookup to select, the original document revision to be affected by this ECN. This optional field of up to three alphanumeric characters must be a valid revision code associated with the document ID from the Maintain Documents screen in Costpoint Bills of Material and Product Definition.
This field displays the name of document selected in the Original Document field.
Enter one alphanumeric character for the proposed status of the original document in this optional field. Three codes are available: "R" (Released), "O" (Obsolete), and "U" (Unreleased). The default is the document status from the Maintain Documents screen in Costpoint Bills of Material and Product Definition.
This field displays CAGE ID of the original document.
Enter, or use Lookup to select, the type of the change-to document ID to be affected by this ECN. This optional field of up to six alphanumeric characters must be a valid type from the Document Types screen in Costpoint Bills of Material and Product Definition. If the Action Code is "A - Add," "V - New Rev," or "R - Replace," you must enter the change-to document information. If the Action Code is "V - New Rev," the system will load change-to document information. If the Action Code is "O - Obsolete" or "C - Change," this field must be null.
Enter, or use Lookup to select, the change-to document ID to be affected by this ECN. This optional field of up to 30 alphanumeric characters must be a valid document ID from the Maintain Documents screen in Costpoint Bills of Material.
Enter, or use Lookup to select, the change-to document revision to be affected by this ECN. This optional field of up to three alphanumeric characters must be a valid revision code associated with the document ID from the Maintain Documents screen in Costpoint Bills of Material and Product Definition.
Enter "Y" (Yes) to copy the original document's data to the new change-to document in this required field; otherwise, enter "N" (No). If the Action Code is "R - Replace" or "V - New Rev," the default is "Y" (Yes).
Enter up to 30 alphanumeric characters in this optional field for the name of the change-to document. If change-to document already exist in Maintain Documents screen in Costpoint Bills of Material or Product Definition, the default is the name associated with change-to document ID.
Enter the proposed status of the change-to document in this optional field. Five codes are available: "E" (Estimating), "O" (Obsolete), "P" (Pre-Release), "R" (Released), or "S" (Phase-Out). The new document takes the default of "R."
Enter, or use Lookup to select, up to six alphanumeric characters for the CAGE code to which the change-to document is assigned in this optional field. If the change-to document already exists, the default is the CAGE code associated with change-to document ID.
Enter, or use Lookup to select, the type of media on which the change-to document is stored. This optional field of up to two alphanumeric characters must be a valid media code from the Document Media screen in Costpoint Bills of Material or Product Definition. If the change-to document already exists, the default is the media code associated with change-to document ID. If the Copy Orig Doc Data field is "Y" (Yes), the default is set to the media code associated with original document ID.
Enter, or use Lookup to select, the size code of the change-to document. This optional field of up to two alphanumeric characters must be a valid size code from the Document Sizes screen in Costpoint Bills of Material or Product Definition. If the change-to document already exists, the default is the size code associated with change-to document ID. If the Copy Orig Doc Data field is "Y" (Yes), the default is set to the size code associated with original document ID.
Enter up to 254 alphanumeric characters in this optional field for the location of the document. You can also select the Browse pushbutton to select a file location. If the change-to document already exists, the default is the location associated with change-to document ID. If the Copy Orig Doc Data field is "Y" (Yes), the default is set to the location associated with original document ID.
Enter, or use Lookup to select, the group responsible for maintaining this document. This optional field of up to 15 alphanumeric characters must be a valid group from the Document Maintenance Groups screen in Costpoint Bills of Material. If the change-to document already exists, the default is the maintenance group associated with change-to document ID. If the Copy Orig Doc Data field is "Y" (Yes), the default is set to the maintenance group associated with original document ID.
You can enter up to 254 alphanumeric characters of notes relating to the change-to document in this optional field. If the change-to document already exists, the default is the notes associated with change-to document ID. If the Copy Orig Doc Data field is "Y" (Yes), the default is set to the notes associated with original document ID.
Enter "Y" (Yes) if the change-to document is to replace the original document in all existing references. This is a required field. If the Action Code is "R - Replace" or "V - New Rev," the default is "Y" (Yes).
Enter the date on which the change-to document should become effective. This is a required field. The default effective date is from the ECN Detail subtask, or the current date if that has not been loaded.
Enter the date on which the change-to document should be released. This is an optional field. The default is from the Select Planned Implementation Date group box of the Implement ECN Changes screen.
This field displays the media code of the original document.
This field displays the size code of the original document.
This field displays the location of the original document.
While in the Location field, select the Browse pushbutton to select this document from within Costpoint. After you select the Browse pushbutton, a Windows-based Select File dialog box appears to let you search network drives for the file.
Make sure the entire directory path is loaded, including full server title, volume name, and file name. We recommend that network drive letters not be used in the Location field unless all potential Costpoint users have this file location mapped to the same drive letter.
When a file is listed in the Location field, select the Launch pushbutton to view the file.