UPDATE INCURRED COSTS FOR PROJECT BUDGETS

Use this screen to update incurred costs for the selected projects and to update selected budgets with burden information for the selected fiscal period and year. Because data is retrieved from the Project Summary (PROJ_SUM) table for use with this screen, use this screen after computing burden and revenue for the selected projects.

Select Project

Use the fields in this group box to limit the projects that will have the incurred costs updated.

Range Option

Use this drop-down list to select the range of projects to update. Valid options are:

• All

• One

• Range

• From Beginning

• To End

The default for this field is All.

From

Enter, or use to select, the project with which to begin updating. Only active projects are available in . If you select All or From Beginning in the Range Option field, this field will be inactive.

To

Enter, or use to select, the project with which to end the updating. Only active projects will be available in . If you select All, One, or To End in the Range Option field, this field will be inactive.

Budget Type

Use the options in this group box to select the types of budgets that you would like to update.

Baseline

Select this check box to update the baseline budget for the range of projects selected. This check box is selected by default.

Workplan

Select this check box to update all workplan budgets for the range of projects selected. This check box is selected by default.

Select Revision Date

Use the fields in this group box to enter the fiscal year and period that will be used as the revision date in the Maintain Project Budgets and ETC screen (Projects » Advanced Project Budgeting » Project Budget and ETC Master).

Fiscal Year

Use this drop-down list to select the fiscal year to be updated with incurred costs. All fiscal years are available for selection.

Period

Use this drop-down list to select the fiscal period to be updated with incurred costs. Only periods that exist for the selected fiscal year are available for selection.

Update Using

Use the options in this group box to select the rate type you would like to use in this process.

Actual Rates

Select this option to update the selected project's budgets with only the project's actual rates. Burden will be computed with actual rates.  Make sure you have computed indirect rates for the period entered above.

Target Rates

Select this option to update the selected project's budgets with only the project's target rates. Burden will be computed with rates set in the Pool Rates subtask of the Cost Pools screen (Projects » Cost and Revenue Processing » Cost Pool Setup). Make sure that you have updated this screen through the period entered above.

Process

Click this icon on the toolbar to process the selected projects with burden information from the Projects folder.

Table Information

Changes to this screen update the PROJ_BUDGET_SUM table.