If you manually enter an assembly or component part in the main screen and the part ID does not exist in Costpoint, a message appears asking if you would like to establish the unrecognized part/revision ID as a provisional part. Select No to return to the main screen, or select Yes to enable this window where you can enter provisional part data "on-the-fly." Upon saving the record, the provisional part data will be accessible wherever provisional parts are used. Provisional part data can be maintained in the Maintain Provisional Parts screen in Costpoint Product Definition or Costpoint Materials Estimating, and is stored in a separate table (PROV_PART) from standard part data. Provisional part information can only be included in unreleased EBOMs, Proposal Bills of Material (PBOMs) and proposal records for planning and estimating purposes.
Use this window to enter provisional part data "on the fly" when you populate the Assembly Part/Revision or Component Part and/or Comp Rev fields in the main screen with a part that does not exist in Costpoint.
This field displays the value entered in the Assembly Part/Revision or Component Part fields for the selected line in the main screen, however you may enter a different provisional part ID containing up to 30 alphanumeric characters. This ID will be used throughout the system as the main identifier for the part. This field is required.
Use this field to track multiple changes or revision levels for each provisional part. The revision can contain up to three alphanumeric characters. This field is optional. If the Allow Multiple Revisions For Each Item checkbox is selected in the Product Definition Settings screen, you can store multiple revisions of the same item in the database at the same time. Each revision will be treated as a separate item by the system. If the Allow Multiple Revisions For Each Item checkbox is not selected, only the last revision of the item will be stored.
Enter, or use Lookup to select, a unit of measure for this provisional part. The unit of measure entered or selected must be an existing unit of measure from the Units of Measure screen in Costpoint Product Definition Settings. The default unit of measure code is "Each" (EA).
Enter a description for the provisional part containing up to 60 alphanumeric characters. This field is required.
Select "Make" or "Buy" to track this part in PBOMs, EBOMs and proposals. This selection will display as "M" for Make or "B" for Buy in various screens. The default for this field is "Buy." If this is a part you manufacture, select "Make." If this is a part you purchase from an outside source, select "Buy."
Enter, or use Lookup to select, the provisional part type code to be assigned to this part. Provisional Part Types are entered in the Provisional Part Types screen under the Materials Estimating Controls menu, or under the Product Definition Controls menu in Costpoint Product Definition. Once selected, the description assigned to the provisional part type code will default in the field to the right.
From this drop-down box, select a part type to be associated with this provisional part for use in PBOMs, EBOMs and proposals. This part type selection is assigned to the part once it is converted to a standard part. The system-defined selections are as follows:
Buy with Components - This indicates that the part and its components must be ordered.
Phantom - This indicates that the part is transient (nonstocked and non-ordered).
Reference - This indicates that the part will be shown on certain reports and pick lists for reference purposes only, but there are no required planned orders.
Standard - This is the system default and indicates that the part is used in inventory and in the planning process.
Tool - This indicates a special type of part that is consumed or used in the production process but is not direct material.
Enter, or use Lookup to select, a commodity code to associate with this provisional part. Lookup displays the commodity codes and descriptions that were established in the Commodity Codes screen under the Costpoint Product Definition Controls menu. Once a commodity code is entered or selected, its description also displays.
Select this checkbox to indicate that vendor quotes should always be requested for this part in the estimating process. This will be used as a default throughout Costpoint whenever provisional parts are used.
Enter, or use Lookup to select, a valid industry classification code for this provisional part. Industry classifications must be established in the Industry Classifications screen under the Costpoint Product Definition Controls menu or under the Purchasing Controls menu of Costpoint Purchasing.
Information in this screen is stored in the PROV_PART table.