PRINT FORM 1034

Use this screen to print standard bills using government form 1034, Public Voucher For Purchases and Services Other Than Personal. These bills must have been calculated through the Calculate Billings process (Projects » Billing » Calculate Billings) and must be residing in the Edit Standard Bills screen (Projects » Billing » Edit Billings). You can print any bill, regardless of type (for example, commercial or government), on a form 1034. You can print bills that have been designated as Selected or Unselected. If Bill Groups are being used, you can print only bills that are part of your user group.

You must compute standard bills and edit them, if necessary, before printing them. You must print bills before they are posted.

Select Invoice Project

Select the range of projects for which you want to print bills. You may print bills for all projects initialized in the Project Billing Info screen (Projects  » Billing » Billing Master or Projects » Project Setup » Revenue Setup) and calculated as a standard bill. If you are using bill user groups and/or billing cycles, you can print bills only for those projects that are authorized for your user group and/or billing cycle.

Range

Use this drop-down list to select the range of invoice projects to be included. Valid options are:

The default for this field is All.

From

Enter, or use to select, the starting invoice project for the range you want to include. If you select All or From Beginning in the Range field, this field will be inactive.

To

Enter, or use to select, the ending invoice project for the range you want to include. If you select All, One, or To End in the Range field, this field will be inactive.

Noncontiguous Range

Use this field to select a noncontiguous range of projects that will print on the report.

List Mode

Select this check box to create a customized, non-contiguous, list in the Noncontiguous Range list box. The list mode function is different from using a Range because you can include or exclude any projects of your choice.

Using the Range drop-down list, select from the following options:

Enter the project in the From field and/or the To field. Click the Apply button to add this project or range of projects to the Noncontiguous Range list box. Once you have selected the list mode, any projects appearing in the From/To range will not be printed unless they have been added to the Noncontiguous Range field with the Apply button. To remove a selection from the Noncontiguous Range list box, highlight the row and click the Remove button.

Apply

After you have selected the List Mode check box and entered a To/From project, click the Apply button to include the project (or range of projects) to be printed in the noncontiguous range.

Remove

Use this button to remove a project or a range of projects that you previously selected.

Select Invoice

Select the range of invoices you want to print. Invoices within this range for the projects selected will be printed.

Range

Use this drop-down list to select the range of invoices to be included. Valid options are:

The default for this field is All.

From

Enter, or use to select, the starting invoice for the range you want to include. If you select All or From Beginning in the Range field, this field will be inactive.

To

Enter, or use to select, the ending invoice for the range you want to include. If you select All, One, or To End in the Range field, this field will be inactive.

Select Billing Cycle

Select the range of billing cycles for which you want to print. Your selection of projects will be limited to those included in the range of billing cycles selected.

Range

Use this drop-down list to select the range of billing cycles to be included. Valid options are:

The default for this field is All.

From

Enter, or use to select, the starting billing cycle for the range you want to include. If you select All or From Beginning in the Range field, this field will be inactive.

To

Enter, or use to select, the ending billing cycle for the range you want to include. If you select All, One, or To End in the Range field, this field will be inactive.

Select Bill Group

Select the range of user groups for which you want to print. You are limited to user groups to which you belong. Your selection of projects will be limited to those included in the range of user groups selected.

Range

Use this drop-down list to select the range of bill groups to be included. Valid options are:

The default for this field is All.

From

Enter, or use to select, the starting bill group for the range you want to include. If you select All or From Beginning in the Range field, this field will be inactive.

To

Enter, or use to select, the ending bill group for the range you want to include. If you select All, One, or To End in the Range field, this field will be inactive.

Select Project Manager

Use this group box to select the range of project managers that you want to print.

Range

Use this drop-down list to select the range of project managers for the selected project or range of projects to print. Valid options are:

The default for this field is All.

From

Enter, or use to select, the starting project manager for the range you want to include. If you select All or From Beginning in the Range field, this field will be inactive.

To

Enter, or use to select, the ending project manager for the range of projects to be printed. If you select All, One, or To End in the Range field, this field will be inactive.

Select Printing

Use this group box to select printing options and a bill start date.

Include Unselected Invoices

Select this check box to print Unselected invoices.  Please note that all Unselected invoices will be printed with a heading indicating that they are draft invoices. 

Sort by Bill Format Code

Select this check box to sort the forms by bill format code, then invoice ID, then project ID.

Billing Period Start Date

Enter the billing period start date that you want printed on the bills.