to select, the starting project for the
range you want to include. If you select All
or From Beginning in the Range Option field,
this field will be inactive. Use this screen to post 1443 invoices that have been calculated in the Calculate Progress Payment Billings screen (Projects » Billing » Calculate Billings), and then reviewed in the Edit Progress Payment Billings screen (Projects » Billing » Edit Billings). This screen is used by projects that bill using government form 1443, Contractor's Request for Progress Payment.
Only invoices with a status of Selected are posted through this process. You can assign this status to a range of bills in the Select Bills for Posting screen or on an individual bill basis in the Edit Progress Payment Billings screen.
The Progress Bills to GL When Billed check box in the Billing Settings screen (Projects » Billing » Controls) controls whether the posting entries will update the general ledger. If you selected this check box, the journal debits the Billed A/R - Progress Payments account set up for the project to which the invoice is being posted. Progress payment bills allow you to recover a percentage of your incurred costs, even if deliveries have not been made. As such, the credit side of the journal posting is made to a liability, Unliquidated Progress Payments, instead of the unbilled account. Unbilled accounts are used when delivery has been made and a delivery invoice is posted. When the bill has been paid, Cash will be debited and the Billed A/R - Progress Payments will be credited.
If you do not select the check box, no entries will update the general ledger. When the bill is paid and the cash receipt is posted, Cash will be debited and the Unliquidated Progress Payments account will be credited. Therefore, if you do not select this check box, a receivable is not recognized and the liability is not shown on your financial statements until the cash receipt is posted. Regardless of the selection, the accounts receivable and billing history files are updated by the posting. If you choose not to update the general ledger, an option exists on the Accounts Receivable Aging report to suppress progress payment bills for reconciliation purposes.
For more information, please see Billing Special Topic BL-6, "Progress Payment Bills."
You can print and post the Post 1443 Invoices Journal as many times as necessary during an accounting subperiod. You can print the Journal without posting. However, you must print the journal before posting.
Use this group box to select the period in which you would like to post your bills. Only the Invoices that are marked Selected will be posted.
Use this option to select the fiscal year in which you want to post invoices.
Use this option to select the period in which you want to post invoices.
Use this option to select the subperiod in which you want to post invoices.
Use these options to select the range of projects for which you want to post invoices. If you are using billing user groups and/or billing cycles, you are only able to post invoices for those projects that are authorized for your user group and/or billing cycle.
Use this drop-down list to select the range of projects to be included. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter, or use to select, the starting project for the
range you want to include. If you select All
or From Beginning in the Range Option field,
this field will be inactive.
Enter, or use to select, the ending project for the
range you want to include. If you select All,
One, or To
End in the Range
Option field, this field will be inactive.
Use these options to select the range of user groups for which you want to post. You are limited to user groups to which you belong. Your selection of projects will be limited to those included in the range of user groups selected.
Use this drop-down list to select the range of user groups to be included. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter, or use to select, the starting user group for
the range you want to include. If you select All
or From Beginning in the Range Option field,
this field will be inactive.
Enter, or use to select, the ending user group for
the range you want to include. If you select All,
One, or To
End in the Range
Option field, this field will be inactive.
Use these options to select the range of billing cycles for which you want to post. Your selection of projects will be limited to those included in the range of billing cycles selected.
Use this drop-down list to select the range of billing cycles to be included. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter, or use to select, the starting billing cycle
for the range you want to include. If you select All
or From Beginning in the Range Option field,
this field will be inactive.
Enter, or use to select, the ending billing cycle for
the range you want to include. If you select All,
One, or To
End in the Range
Option field, this field will be inactive.
The status of the journal is displayed in this field. When you enter the screen, the status is Journal Not Printed. After you print the journal, the status changes to Printed. The journal status must be Printed before you can post.
When you first enter this screen, this icon on the toolbar will be grayed-out. If you click it after you have printed the report as part of this session (the button becomes available after printing), you will receive a message asking if you really intend to post. If you click OK, the posting process will proceed.
You can click this icon on the toolbar when you first enter this screen. If you do, you will receive a message asking if you really intend to post. If you click OK, the report prints and the posting follows immediately.
Changes to this screen update the following tables:
AR_DETL_HS
AR_HDR_HS
GL_DETL
GL_POST_SUM
PRG_PMT_DETL_HS
PRG_PMT_HDR_HS
PROJ_BILL_HS
FS_SUM
REF_SUM (optional)