to select values from the appropriate table.Use this screen to print and/or post manual bills in the Manual Bill table. The Manual Billing Journal provides detail supporting invoices and should be printed and retained as part of the system audit trail. For this reason, you cannot post manual bills without first printing the Manual Billing Journal. You can, however, print the Manual Billing Journal without posting it, so that you can review and correct entries before posting. When posting the Manual Billing Journal, you must first print the Journal during the same session. You must also keep the posting criteria consistent with the selections you made to print the journal. If you exit from the screen, or if your selections change, you must reprint the Manual Billing Journal based on the new criteria before you can post. If you elect to post, selected invoices are posted to the A/R Header and A/R Detail History tables (Maintain A/R History screen (Accounting » Accounts Receivable » Beginning Balances)).
You can print and post the Manual Billing Journal any number of times during the accounting period.
Use this group box to select the bills that you would like to post. Only bills with this fiscal year, period, and subperiod in the Edit Manual Bills screen will be selected for posting.
Use the drop-down list to select the range of subperiods to print/post. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
Enter, or use the drop-down list to select, the correct fiscal year.
Enter, or use the drop-down list to select, the correct period.
This field may be active depending on the subperiod Range Option selected. If One subperiod is selected, enter or select that subperiod in the Starting field. If a Range of subperiods is selected, enter or select the starting and ending subperiod values in the appropriate field. If you select subperiods beginning from a specific subperiod (From Beginning), enter or select that subperiod in the Starting field. If you select subperiods up to a specific ending subperiod (To End), enter or select that subperiod in the Ending field.
The ending dates for the subperiods selected display in the fields to the right.
Use this group box to limit by invoice number the invoices that will be posted.
Use the drop-down list to select the range of manual bills to print/post. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
This value entered into this field varies depending on the range that you have selected. If you have opted to select All manual bills, this field is inactive. If you have opted to select One bill, enter the manual bill number in this field. If you have selected to print a Range of bills, enter the starting bill number in this field. If you selected a range beginning from a specific number (To End), enter that number in this field. If you elected to update a range up to an ending number (From Beginning), this field is inactive.
Use to select values from the appropriate table.
This value entered into this field varies depending on the range that you have selected. If you have opted to select All bills, this field is inactive. If you have opted to select One bill, this field is inactive. If you have selected to print a Range of bills, enter the ending manual bill number in this field. If you have selected a range up to a specific bill number, enter that number in this field.
Use to select values from the appropriate table.
Use this group box to limit by entry ID the invoices that will be posted.
Use the drop-down list to select the range of entry IDs to print/post. Valid options are:
All
One
Range
From Beginning
To End
The default for this field is All.
This value entered into this field varies depending on the range that you have selected. If you select All entry IDs, this field is inactive. If you select One ID, enter the ID in this field. If you print a Range of entry IDs, enter the starting ID in this field. If you have selected to print a range up to an ending value, this field is inactive.
Use to select values from the appropriate table.
This value entered into this field varies depending on the range that you have selected. If you select All IDs, this field is inactive. If you select One entry ID, this field is inactive. If you have selected to print a Range of entry IDs, enter the ending ID in this field. If you have selected a range up to a specific ID, enter that number in this field.
Use to select values from the appropriate table.
This non-editable field displays the status of the Manual Billing Journal. When you enter the screen, the status is Journal Not Printed. After you print the journal, the status changes to Printed. The journal status must be Printed for the Post button to become available.
The Post Bills icon on the toolbar will not be available until the journal entry has been printed.
Click this icon on the toolbar to post the bills. This button is not available until you print the journal entry.
Click this icon on the toolbar to print the journal entry and post the bills.
You have the option to save the report parameters you specify for future use. To save the selected report parameters, click the Save button on the toolbar after you have entered your report selections. Enter a unique report ID and description for the report, and click the OK button to save. Stored report parameters are especially useful if reports are to be run using the batch manager.
Changes to this screen update the following tables:
AR_DETL_HS
AR_HDR_HS
FS_SUM
GL_DETL
GL_POST_SUM
MANUAL_BILL_HS
PROJ_BILL_HS
REF_SUM (optional)