Use this screen to update the Cash Basis Information subtask of the Maintain Open Billing Detail screen (Projects » Billing » Prepare Billings). You designate a project for Cash Basis Billing by clicking the Bill Cost Incurred on Cash Basis check box in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup). You enter the accounts, which are subject to cash basis billing for a given project, in the Cash Basis subtask of the Project Billing Info screen. You can also enter cash basis accounts on a company-wide basis in the Maintain Billing Accounts screen. Transactions that have charged to those project/account combinations via accounts payable will not be billed until they have been paid. By running this process, you update the Cash Basis Information subtask of the Maintain Open Billing Detail screen with check information from the Check History file (VEND_CHK_VCHR). The Calculate Billings program uses the information in this subtask to determine what can be billed.
You can run this process after printing checks and accepting them for the period for which you are going to bill. Note that you do not need to post cash disbursements before you run this process. Run it before you calculate billings to ensure that only those transactions that have been paid will be billed. If you neglect to run this process all accounts payable transactions will be treated as unpaid.
Any records in Open Billing Detail with a fiscal year, period and subperiod the same as those in this group box will be evaluated by the program.
Enter, or use the drop-down list to select, the fiscal year that you want to update.
Enter, or use the drop-down list to select, the period that you want to update.
Enter, or use the drop-down list to select, the subperiod that you want to update. Once you have made your selections, the field to the right displays the ending date for the selected subperiod.
Click this icon on the toolbar when you are ready to update cash basis information for the period selected.
Changes to this screen update the CASH_BASIS_BILLING table.