PROGRESS PAYMENT

Use this subtask to enter additional information for this progress payment invoice type. This non-editable field displays the project from the main screen. The project name displays in the field to the right.

Project

This non-editable field displays the project from the main screen.  The field to the right displays the project description.

Invoice Type

This non-editable field displays the invoice type selected on the main screen.

Delivery on Invoice

Select this checkbox if this is a delivery on invoice project.

FMS

Select this checkbox if this project contains foreign military sales. If you select this checkbox, you must enter at least one row in the ACRN/FMS table with an ACRN/FMS Indicator of FMS.

Certification

Select this checkbox to indicate that the invoice has been certified.

Date of Financial Info

Enter the date of the most recent financial information.

Previous Progress Payment Request Number

Enter the previous progress payment request number. This field is required.

The request number must begin with PPRB if the FMS checkbox is selected. Otherwise the request number must begin with PPRA.  If the request number is eight characters long, the eighth character must be a letter to designate a LOT contract.  For this reason, the program cannot extrapolate a previous bill number.  

ACRN/FMS Worksheet

ACRN/FMS Indicator

Use the drop-down list to indicate the type of account. Valid options are:

• ACRN (Accounting Character Reference Number)

• FMS (Foreign Military Sales)

If you select FMS, you must also select the FMS checkbox.

The Accounting Character Reference Number/ Foreign Military Sales (ACRN/FMS) codes are not tied to the new Costpoint ACRN functionality because the source records for WAWF come from the BILL_EDIT_DETL table, and ACRN is not contained in that table.  

ACRN/FMS Code

Enter the ACRN or FMS code.  You can enter up to three, upper-case alphanumeric characters. Each code must be unique.  Be sure to use a valid two-letter FMS code.

Amount

Enter the total ACRN or FMS amount. The total FMS/ACRN amount must equal the invoice total.

Attachment File

You may be required to send certain attachments with the file. Use this group box to select an attachment.

Use Invoice ID as Attachment File Name

Select this check box to use the invoice ID from the BILL_EDIT_INVC_HDR table as the attachment file name included in the WAWF file. The name is given a .pdf extension. Be sure to name your attachment file accordingly. If you select this check box, the Select button and its associated field are not available.

Select

The file path will not be submitted in the file but will be stored here to help you locate the file. The file name will be included in the WAWF file. If the WAWF file indicates that an invoice has an attachment, you must manually put the file on the FTP site for retrieval. You must submit the attachments before the FTP file. Place them in the same FTP directory. If the WAWF file fails for any reason, you must resubmit the attachment before submitting the file again.

Click this button to open a dialog that you can use to browse for the file you want to attach, or enter the file path in the field to the right. If you make an entry here, the Use Invoice ID as Attachment File Name check box is not available.

Table Information

Changes to this subtask update the following tables:

PROJ_WAWF_INFO

PROJ_WAWF_ACRN