COMMERCIAL INVOICE

Use this subtask to enter additional information for this commercial invoice type.

If the invoice is the final shipment and you are using the MOCAS pay system, the bill number must be formatted as indicated in the “WAWF layouts FTP – MOCAS.xls” spreadsheet, available from Deltek's e-Support site (this information is also included in the online help for the Create WAWF Billing Files screen (Projects » Billing » Print Billings)).

Project

This non-editable field displays the project from the main screen. The project name displays in the field to the right.

Invoice Type

This non-editable field displays the invoice type selected on the main screen.

Fast Pay Invoices

Use this group box to create the WAWF file using fast pay invoice rules.

Fast Pay Invoice

Select this check box to create the WAWF file as a fast pay invoice.

First Line Haul Mode

Enter a first line haul mode code. This field is not available unless you select the Fast Pay Invoice check box in this subtask and the MOCAS Pay System check box on the main screen.

Final Shipment

Select this check box if the file includes the final shipment.

Final Invoice

Select this check box if the file includes the final invoice.

Attachment File

You may be required to send certain attachments with the file. Use this group box to select an attachment.

Use Invoice ID as Attachment File Name

Select this check box to use the invoice ID from the BILL_EDIT_INVC_HDR table as the attachment file name included in the WAWF file. The name is given a .pdf extension. Be sure to name your attachment file accordingly. If you select this check box, the Select button and its associated field are not available.

Select

The file path will not be submitted in the file but will be stored here to help you locate the file. The file name will be included in the WAWF file. If the WAWF file indicates that an invoice has an attachment, you must manually put the file on the FTP site for retrieval. You must submit the attachments before the FTP file. Place them in the same FTP directory. If the WAWF file fails for any reason, you must resubmit the attachment before submitting the file again.

Click this button to open a dialog that you can use to browse for the file you want to attach, or enter the file path in the field to the right. If you make an entry here, the Use Invoice ID as Attachment File Name check box is not available.