COMBO

Use this subtask to enter additional information for this combo invoice type.

Project

This non-editable field displays the project from the main screen. The project name displays in the field to the right.

Invoice Type

This non-editable field displays the invoice type selected on the main screen.

Type

Use the options in this group box to specify the type of product that is being invoiced. The Supplies option is the default.

Inspection Point

Use the options in this group box to specify where the inspection will take place. The Source option is the default. If you select Other, enter the inspection location in the blank field to the right.

Acceptance Point

Use the options in this group box to specify where the acceptance will take place. The Source option is the default. If you select Other, enter the acceptance location in the blank field to the right.

FOB

Use the options in this group box to specify the Freight On Board method for this project. The Source option is the default. 

Mark For Delivery Comments

Enter any comments relating to the Mark For codes. Use of these fields is usually pre-determined at the time the contract is awarded. You can enter up to 75 alphanumeric characters.

Mark For Delivery Secondary Comments

Enter any secondary comments relating to the Mark For codes. You can enter up to 75 alphanumeric characters.

Fast Pay Invoices

Use this group box to create the WAWF file using fast pay invoice rules.

Fast Pay Invoice

Select this check box to create the WAWF file as a fast pay invoice.

First Line Haul Mode

Enter a first line haul mode code. This field is not available unless you select the Fast Pay Invoice check box.

Final Shipment

Select this check box if the file will include the final shipment.

Final Invoice

Select this check box if the file will include the final invoice.

Alternate Release Procedure

Select this check box if you are using the alternate release procedure for this project. If you select this check box, you cannot select the Certificate of Conformance check box.

Certificate of Conformance

Select this check box if the invoice has been certified. If you select this check box, you cannot select the Alternate Release Procedure check box.

Attachment File

You may be required to send certain attachments with the file. Use this group box to select an attachment.

Use Invoice ID as Attachment File Name

Select this check box to use the invoice ID from the BILL_EDIT_INVC_HDR table as the attachment file name included in the WAWF file. The name is given a .pdf extension. Be sure to name your attachment file accordingly. If you select this check box, the Select button and its associated field are not available.

Select

The file path will not be submitted in the file but will be stored here to help you locate the file. The file name will be included in the WAWF file. If the WAWF file indicates that an invoice has an attachment, you must manually put the file on the FTP site for retrieval. You must submit the attachments before the FTP file. Place them in the same FTP directory. If the WAWF file fails for any reason, you must resubmit the attachment before submitting the file again.

Click this button to open a dialog that you can use to browse for the file you want to attach, or enter the file path in the field to the right. If you make an entry here, the Use Invoice ID as Attachment File Name check box is not available.