OTHER

Use this optional subtask to enter additional information that can be useful when printing supporting schedules or simply as a reference to the source of the transaction.

Project

This non-editable field displays the project ID from the main screen. The non-editable field to the right displays the project description from the main screen.

Number Entry

You must select the appropriate option in this group box before you can enter Accounts Payable, General Journal, or Cash Receipts numbers. Only one type of number applies to each transaction. 

Accounts Payable

This group box is available only when you select the Accounts Payable option in the Number Entry group box. 

A/P Voucher No

Enter a voucher number that can be used to track this transaction back to a source document.

A/P Invoice No

Enter a vendors invoice number that can be used to track this transaction back to the vendor's invoice.

General Journal

This group box is available only when you select the General Journal option in the Number Entry group box.

Journal Entry No

Enter a general journal entry number that can be used to track this transaction back to a source document.

Cash Receipts

This group box is available only when you select the Cash Receipts option in the Number Entry group box.

Cash Receipts No

Enter a cash receipt number that can be used to track this transaction back to a source document.

Posting Sequence Number

This non-editable field is blank for all user-created transactions.

Ref 1

Enter a reference number that is assigned to reference number 1 or use to select a reference number. The headings entered for Ref 1 in the G/L Settings screen (Accounting » General Ledger » Controls) will display your label for this field. As you move to the next field, the system will validate that the reference number entered can be charged. If you have entered an invalid reference number, or a reference number that is not valid for the particular reference number field (for example, you entered a valid reference number 2 in the Ref 1 field), you will receive an error and must correct the reference number before continuing. No additional validation will occur when you save.

Reference numbers are not used during the billing calculations.

Ref 2

Enter a reference number that is assigned to reference number 2 or use to select a reference number. The headings entered for Ref 2 in the G/L Settings screen (Accounting » General Ledger » Controls) will display your labels for these fields. As you move to the next field, the system will validate that the reference number entered can be charged. If you have entered an invalid reference number, or a reference number that is not valid for the particular reference number field (for example, you entered a valid reference number 1 in the Ref 2 field), you will receive an error and must correct the reference number before continuing. No additional validation will occur when you save.

Reference numbers are not used during the billing