Use this subtask to enter data related to labor transactions. If the project is billed using loaded labor rates, you will need to enter the ID type (Employee, Vendor, or Vendor Employee), ID, PLC, and billing rate.
This non-editable field displays the project number from the main screen. The non-editable field to the right displays the project name.
Select the appropriate ID type for the labor transaction entered. Valid options are:
Vendor
Employee
Vendor Employee
None
Depending on your selection, the Employee, Vendor, and/or Vendor Employee fields may be disabled. If you select None, no additional fields on this screen will be available and the hours will not be billable.
If you selected Employee in the ID Type field, enter the appropriate ID number for the employee you want to use for this transaction.
If you selected Vendor in the ID Type field, enter the appropriate ID number for the vendor you want to use for this transaction.
If the ID Type selected was Vendor Employee, enter the appropriate ID number for the vendor employee you want to use for this transaction. You can set up vendor employees in the Maintain Vendor Employees screen (Accounting » Accounts Payable » Vendor Info). This ID is typically used for subcontractors. Note that a vendor employee ID must be unique system-wide.
Enter the name you want to be identified with the labor transaction. Costpoint will default in either the employee or vendor name if it is found in the system. You can, however, add labor records for vendor or employee IDs that are not set up in Costpoint.
If you have entered an ID in the Employee field, enter the general labor category you want to be identified with this labor transaction. The description for the GLC will be displayed automatically and cannot be changed.
If you are entering employee labor, enter the timesheet date you want to use to identify when the labor charge took place.
If you are entering labor for a T&M project, you must enter a PLC. The PLC description from the project will display in the non-editable field to the right. The PLC entered here must be valid for the project on the main screen.
This non-editable field displays the effective bill date that appears after you have posted labor distribution, journal entries, or vouchers that have associated employee labor. This date ensures that the correct billing rate is retrieved during the Load Labor Rates process.
If you are entering labor for a T&M project, you must enter a billing rate so that the system can multiply this rate by the hours to determine the bill amount for this transaction. The Load Labor Rates process (Projects » Cost and Revenue Processing » Revenue Processing or Projects » Billing » Prepare Billings) can also populate this field. If you are using PLC discounts, this field will display the discounted billing rate.
Enter the billing rate before discount for this transaction. This rate is for informational purposes only, and will be displayed on the invoice. If you are not using billing discounts, this field will be hidden. This field is visible only if the discount method is PLC Discounts in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup) or the Basic Revenue Info screen (Projects » Project Setup » Revenue Setup).
Use the drop-down list to select a rate type for those billing rates that include loaded labor in their formulas. Valid options are:
A - Actual. The A (Actual) rate type divides actual amount paid by actual hours (actual amount/actual hours) to obtain the rate. This selection allows the application of multipliers to the rate.
B - Billing. The B (Billing) rate type uses the Time & Materials project rate that does not include multipliers. All rates that were assigned a T rate type in the Project Labor menu of Costpoint Project Setup will be stored as B in this table. The PLCs that were assigned the T rate type will be treated as transactional rates by the Calculate Billings process (Projects » Billing » Calculate Billings).
C - Ceiling. The C (Ceiling) rate type will first calculate the A (Actual) rate and then compare it to the ceiling rate and use the lesser of the two rates. This selection allows the application of multipliers to the rate.
S - Standard. The S rate is equal to the Salary/Hourly rate per employee in the Salary Info and History screen (People » Employee » Basic Employee Setup). This rate reflects the standard rate without any auto adjusting on the timesheet. Multipliers will be applied against the new Standard rate type.
None
This field will not be available if you select None in the ID Type drop-down list.