to select, a valid project for which
you want to create EDI files. Only those projects that have been set up
in the Project Billing Info screen are valid. Use this screen to enter information for projects that use EDI billing. You must establish a record here before you can create an EDI export file for a given project. Default invoicing system codes, which can be entered in the Maintain Billing EDI Settings screen (Projects » Billing » EDI Billing), can be overridden on a project-by-project basis in this screen. You can also enter additional data, such as the task order number and a final shipment designation. The invoice transmission type, which formats the export file information, is also designated here.
For more information, please see Billing Special Topic BL-8, "EDI Billing."
You must set up this screen before an EDI file can be created for a project. Before data can be entered here, however, you must enter the project in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup).
Enter, or use to select, a valid project for which
you want to create EDI files. Only those projects that have been set up
in the Project Billing Info screen are valid.
If you use , the Customer
ID field will be populated. If you enter an ID in the Customer ID field
first, using for the Project
field will display only those projects to which the customer has been
assigned. This field is required. After you make an entry in this field,
the project description will appear in the non-editable field to the right.
Enter, or use to select, a valid customer ID for the
project for which you want to create EDI files. Only those project/customer
combinations that have been set up in the Project Billing Info screen
are valid.
If you used to fill in the Project
field, the Customer
ID field will be populated. If you entered data in the Project
field, using in the Customer
ID field will display only those customers that have been assigned
to the project. This field is required. After you make an entry in this
field, the customer name will appear in the non-editable field to the
right.
Enter the task order number that should be included in the export file. This is an optional field. Your customers may request this number for the EDI file.
Enter codes specific to this project in this group box. This information may default from the Maintain Billing EDI Settings screen (Projects » Billing » EDI Billing), but it can be overridden here.
Enter the Contract Administrative Officer (CAO) code in this field. The CAO code is used in the export files of various government-type invoices. You can leave this field blank and use the default code entered in the Maintain Billing EDI Settings screen (Projects » Billing » EDI Billing). This field is optional.
Enter the buying organization code in this field. The buying organization code is used in the export files of various government-type invoices. You can leave this field blank and use the default code entered in the Maintain Billing EDI Settings screen (Projects » Billing » EDI Billing). This field is optional.
Enter the payment office code in this field. The payment office code is used in the export files of various government-type invoices. You can leave this field blank and use the default code entered in the Maintain Billing EDI Settings screen (Projects » Billing » EDI Billing). This field is optional.
Enter the ship to code in this field. The ship to code is used in the export files of various government-type invoices. You can optionally leave this field blank and use the default code entered in the Maintain Billing EDI Settings screen (Projects » Billing » EDI Billing). This field is optional.
Select the invoice transmission type for this project. This selection determines the format of the file that will be created when the Create EDI Files screen (Projects » Billing » EDI Billing) is executed. Commercial is the default selection. Note that projects set up in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup) with a Progress Payment billing formula will automatically revert to the Progress Payment invoice transmission type when this screen is saved.
Select this option to use the commercial invoice transmission type.
Select this option to use the Form 1034 invoice transmission type.
Select this option to use the progress payment invoice transmission type.
Select this check box if you want this designation included in the export file. Your customers may request this designation when the export file is the final transmission for this project.
Changes to this screen update the PROJ_EDI_INFO table.