OTHER

Use this subtask to enter additional information that may be useful when printing supporting schedules, or simply as a reference to the source of the transaction. The Pool Number is required if the Transaction Type is Burden.

Invoice Project

This non-editable field displays the invoice project. The project description displays in the field to the right.

Accounts Payable

You can access this group box only when the Accounts Payable option in the Number Entry group box is selected.

A/P Voucher No

Enter a voucher number that can be used to track this transaction back to a source document.

A/P Invoice No

Enter a vendor's invoice number so that the transaction can be tracked back to the vendor's invoice.

General Journal

You can access this group box only when the General Journal option in the Number Entry group box is selected.

Journal Entry No

Enter a journal entry number that can be used to track this transaction back to a source document.

Cash Receipts

You can access this group box only when the Cash Receipts option in the Number Entry group box is selected.

Cash Receipts No

Enter a cash receipt number that can be used to track this transaction back to a source document.

Pool Number

You can access this group box only when the Pool Number option in the Number Entry group box is selected. Enter the pool number from allocation group 1 that is responsible for the burden on the project billing.

Each pool number needs its own transaction.

Posting Sequence Number

This non-editable field displays the posting sequence number. This field will be blank for all user created transactions and Transaction Types of Fee, Burden, and Retainage.

Number Entry

You must select the appropriate option in this group box before you can enter A/P, general journal entry, or cash receipts numbers. Only one type of number applies to each transaction. If the Transaction Type in the main screen is Burden, the Pool Number option is always selected and cannot be changed. All options in this group box are available if the Transaction Type is not Burden.

None

Select this option if you do not need number entry for this invoice project.

Accounts Payable

Select this option if you want an accounts payable number entry for this invoice project.

General Journal

Select this option if you want a general ledger number entry for this invoice project.

Cash Receipts

Select this option if you want a cash receipts number entry for this invoice project.

Pool Number

Select this option if you want a pool number entry for this invoice project.

Ref 1

Enter a reference number that is assigned to reference number 1, or use to display and select a reference number. The headings entered for Reference 1 in the G/L Settings screen (Accounting » General Ledger » Controls) will display as your label for this field. As you move to the next field, the system will validate that the reference number entered is allowed to be charged. If you have entered an invalid reference number, you will receive an error and must correct the reference number before continuing. No additional validation occurs when you save.

Reference numbers are not used during the billing calculations.

Ref 2

Enter a reference number that is assigned to reference number 2, or use to display and select a reference number. The heading entered for Reference 2 in the G/L Settings screen (Accounting » General Ledger » Controls) will display as your label for this field. As you move to the next field, the system will validate that the reference number entered is allowed to be charged. If you have entered an invalid reference number, you will receive an error and must correct the reference number before continuing. No additional validation occurs when you save.