Use this subtask to enter information related to labor transactions. If the project is billed based on loaded labor rates, you need to enter the ID Type (Employee, Vendor, or Vendor Employee), and PLC. This information is required to determine the billing rate for the hours incurred.
This non-editable field displays the invoice project. The project description displays in the field to the right.
Select the appropriate ID type for the labor transaction entered. Valid options are:
Vendor
Vendor Employee
Employee
None
If the ID Type selected was Employee, enter the appropriate ID number for the employee you want to use for this transaction. The system will use the ID Type and Employee to determine the billing rate.
If the ID Type selected was Vendor, enter the appropriate vendor for this transaction. The system will use the ID Type and Vendor to determine the billing rate.
If the ID Type selected was Vendor Employee, enter the appropriate vendor employee for this transaction. The system will use the ID Type and Vendor Employee to determine the billing rate.
Enter the name you want identified with the labor transaction. The system will default in the employee, vendor, or vendor employee name if it is found in the system. You can, however, add labor records for vendor, vendor employee, or employee IDs that are not set up in Costpoint.
If you have entered an Employee, enter the General Labor Category (GLC) you want identified with this labor transaction. The description for the GLC will be displayed automatically and cannot be changed.
If you are entering employee labor, enter the timesheet date you want to use to identify when the labor charge took place.
If you are entering labor for a T&M project, you must enter a PLC so that the system can select the billing rate for the transaction. The system will default in the PLC description from the project. However, you can change the description. If you do not sort your labor billing by project labor category, changing the description will not change the way the labor prints on the bill.
This field displays the effective bill date from the Maintain Open Billing Detail screen (Projects » Billing » Prepare Billings).
Enter the billing rate that was used to bill this transaction. The system will multiply this billing rate by the hours billed to determine the amount billed.
This field displays the billing rate in this project's billing currency. The system will multiply this billing rate by the hours billed to determine the amount billed in billing currency.
Using the drop-down list, select a rate type for those billing rates that include labor rates in those formulas. Valid options are:
A - Actual. The A (Actual) rate type divides actual amount paid by actual hours (Actual Amount/Actual Hours) to obtain the rate. The A selection allows the application of multipliers to the rates.
B - Billing. The B (Billing) rate type uses the T&M project rate that does not include multipliers.
C - Ceiling. The C (Ceiling) rate will calculate the A (Actual) rate, then compare it with the ceiling rate and use the lesser of the two rates.
S - Standard. The S (Standard) rate is equal to the Hourly/Salary rate per employee in the Salary Info and History screen (People » Employee » Basic Employee Setup). This rate reflects the standard rate without any auto adjusting on the timesheet. Multipliers will be applied against the new standard rate type.
None
This editable field displays the rate before discount for this transaction. If you are not using PLC billing discounts, as selected in the Discount Method field in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup) or the Basic Revenue Info screen (Projects » Project Setup » Revenue Setup), this field will be hidden.
This editable field displays the rate before discount in the billing currency. If you are not using PLC billing discounts, as selected in the Discount Method field in the Project Billing Info screen (Projects » Billing » Billing Master or Projects » Project Setup » Revenue Setup) or the Basic Revenue Info screen (Projects » Project Setup » Revenue Setup), this field will be hidden.
This field displays the billing currency used for this project.