POST CASH RECEIPTS

Use this screen to print the Cash Receipts Journal and post it to the General Ledger. The Cash Receipts Journal is an integral part of the system audit trail, and therefore must be printed before data in the Cash Receipts Transaction Table can be posted. You can, however, print the Cash Receipts Journal without posting it to the Ledger. Cash transfers are also printed and posted as part of this journal.

You can print and post the Cash Receipts Journal any number of times during the month after entering cash receipts and cash transfers. You can print the Cash Receipts Journal, post a previously printed journal, or print and immediately post the Cash Receipts Journal. When posting the Cash Receipts Journal, you must first print the Journal during the same session. You must also keep your posting selection criteria consistent with the selections you made to print the journal. If you exit from the screen, or if your selections change, you must reprint the Cash Receipts Journal based on the new criteria before you can post. You cannot close the accounting period until you post all cash receipts transactions.

Select Period to Post

Range Option

Enter the range of subperiods you want to print/post or select one from the drop-down list. Options are All, One, Range, Beginning From, and To End. The default for this field is All.

Fiscal Year

Enter, or use the drop-down list to select, the fiscal year for the cash receipts you want to print/post.

Period

Enter, or use the drop-down list to select, the period for the cash receipts you want to print/post.

Subperiod Starting and Ending

One or both of these fields may be unavailable, depending on your selection in the Range Option field. If One subperiod is selected, enter that subperiod in the Starting field. If a Range of subperiods is selected, enter the starting and ending subperiod values in the appropriate fields. If you select subperiods beginning from a specific subperiod (To End), enter that subperiod in the Starting field. If you select subperiods up to a specific ending subperiod (From Beginning), enter that subperiod in the Ending field. You can either enter the desired subperiods, or select them from the drop-down list. The fields to the right show the starting and ending dates for the subperiods selected. They are display-only fields.

Journal Status

This field displays the status of the Cash Receipts Journal. It is a display-only field.

Select Cash Receipts

Range Option

Enter, or use the drop-down list to select, the range of cash receipts you want to print/post. Options are All, One, Range, Beginning From, and To End.

From

Enter, or use to select, the starting cash receipt for the range you want to include. If you select All or From Beginning in the Range Option field, this field will be unavailable.

To

Enter, or use to select, the ending cash receipt for the range you want to include. If you select All, One, or To End in the Range Option field, this field will be unavailable.

Select Entry User

Range Option

Enter, or use the drop-down list to select, the range of entry IDs whose cash receipts you want to print/post. Options are All, One, Range, Beginning From, and To End.

From

Enter, or use to select, the starting entry user ID for the range you want to include. If you select All or From Beginning in the Range Option field, this field will be unavailable.

To

Enter, or use to select, the ending entry user ID for the range you want to include. If you select All, One, or To End in the Range Option field, this field will be unavailable.

When you change any of the print options or selection criteria after having printed the Journal Report, the Journal Status field is updated, and the Post Cash Receipts button on the toolbar is grayed out. You will need print the journal report again before posting. If you select Print/Post Cash Receipts button on the toolbar after having changed a parameter, the report prints automatically as part of the posting process.

Post Cash Receipts

When you first enter the screen, this button on the toolbar is grayed out. If you select this button after you have printed the journal report as part of this session (the button becomes available after printing), you will receive a message box asking if you really intend to post. If you click OK, the posting process will proceed.

Print/Post Cash Receipts

If you click this button on the toolbar when you first enter this screen, you will receive a message asking if you really intend to post. If you click OK, the journal report prints with the posting following immediately.

After posting has begun, the system will display a Do Not Interrupt message and the records processed.

Table Information

Changes to this screen update the following tables:

CASH_RECPT_HDR_HS (Cash Receipt Header History)

AR_DETL_HS (AR Detail History)

CASH_RECPT_TRN_HS (Cash Receipt Transaction History)