to select, a valid account for the transaction
type shown on each row. Use this screen to set up customer finance charge information, to define column headings and days-past-due ranges for aging of invoices, and to establish default accounts for entering cash receipts and customer transactions.
Set this screen up before entering cash receipts or setting up customers. However, you can change it at any time, depending on changes in your company's accounting policy.
Select this check box if you want Costpoint to calculate finance charges for customer statements automatically. If you select this check box, you will be required to enter additional information so that the system can properly calculate the finance charges for past due accounts or amounts on credit.
This group box contains the information to calculate finance charges. The information here is used as a system default for all customers. It can be overridden, on an individual basis, in the Finance and Credit Information subtask of the Maintain Customer screen.
Enter the number of days after the due date that the system will allow before calculating finance charges or applying a minimum finance charge. This field cannot be blank.
In this group box, enter either a monthly rate or the annual rate for the system to apply to invoice amounts not paid in full. The system will then use the annual rate divided by 360 to calculate a daily rate to be applied to outstanding balances.
Enter the rate to be applied on a monthly basis. The program will automatically calculate the annual rate by multiplying the monthly rate times 12.
Enter the rate to be applied on an annual basis. The program will automatically calculate the monthly rate by dividing by 12.
Select this check box to apply finance charges on top of the sum of the previous invoice balance due plus prior finance charges. Leave the check box unselected to apply finance charges only to the unpaid invoice amounts.
Use this group box to enter default information needed for printing the Accounts Receivable Aging Report.
Enter up to 10 alphanumeric characters to be used for the headings of the columns on the Accounts Receivable Aging Report. For example, the typical first Heading entry is Current. The remainder of the headings should be specified as ranges of days, such as 31-60 and 61-90. These headings should tie in with the Days From and To ranges. Note that the Days From and To ranges refer to "days past due," since aging is done from the Due Date, rather than the Invoice Date.
Use the Days To field to specify the upper limit of the day ranges for aging accounts receivable. The program calculates each Days From value by adding 1 to the previous row's Days To value. Note that aging of invoices is done from the Due Date, rather than the Invoice Date.
For example, if the range of days in the Heading field is 31-60 (meaning 31-60 days past due), you should enter 60 in the Days To field (this assumes that the previous Days To entry is 30). All columns on the Accounts Receivable Aging report will be aged according to the Days ranges specified in these columns, and labeled according to the label specified in the Heading column. Make sure that your Days ranges and your column labels correspond.
Use these user-defined labels to store additional categories of data about each customer. User-Defined Labels 1 and 2 are defined here. You will then enter data specific to each customer, and the data is stored in the Customer table.
For example, you could use User Defined Label 1 to store the account manager responsible for the customer. In this screen, you would name this field Account Manager. In the Maintain Customer screen, you would enter the name of each customer's account manager in the Account Manager field.
The table window contains transaction types that have been previously defined by Costpoint. The system uses these transaction types to post transactions, and therefore they cannot be changed. Enter the account and organization combination that relates to each transaction type. This will speed up data entry in the Enter Cash Receipts screen and provide defaults for customers during their initialization.
This non-editable field displays the transaction type description provided by Costpoint. You provide the default account, organization, and reference numbers for each transaction type.
Enter, or use to select, a valid account for the transaction
type shown on each row.
Enter, or use to select, a valid organization for the
transaction type shown on each row.
Enter, or use to select, a bank account abbreviation
of up to six characters for the transaction type shown on each row. This
is a required field.
Enter, or use to select, a valid reference number 1
for the transaction type shown on each row. You should initialize reference
numbers in this screen only if they will be used in data entry.
Enter, or use to select, a valid reference number 2
for the transaction type shown on each row. You should initialize reference
numbers in this screen only if they will be used in data entry.