VOUCHER REGISTER

Use this screen to print a listing of vouchers by period. You can select the vouchers and order them by a number of options. You can run the report in Voucher No, PO No, Vendor, or A/P Acct/Org order. There are multiple uses for this report, depending on the way it is run. You can run this report for a single period as an audit report or for multiple periods for a single vendor, giving a complete listing of all the vouchers posted for a particular vendor. It can also provide a listing of all the vouchers for a particular entry ID entered for a single period or more, and so on.

Usually, at the end of the accounting period, you will run the version of this report that gives a listing of all vouchers for a single accounting period, and you will retain it for audit purposes. You can run the other versions of the report at any time.

Note: You can apply org security to this function. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security through the use of the Maintain Users and System Settings screens. For more information about org security and how to apply it, see Special Topic SA-5, "Organizational Security," and the function documentation for org security in System Administration.

Select Period

Use the fields in this group box to specify the periods for which you want to run this report.

Range Option

Use this drop-down box to select the range of periods to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

Starting Fiscal Year

Enter, or use Lookup to select, the starting fiscal year of the vouchers you wanted included on the listing.

Starting Period

Enter, or use Lookup to select, the starting period of the vouchers you want included on the listing.

Starting Subperiod

Enter, or use Lookup to select, the starting subperiod of the vouchers you want included on the listing.

Ending Fiscal Year

Enter, or use Lookup to select, the ending fiscal year of the vouchers you want included on the listing.

Ending Period

Enter, or use Lookup to select, the ending period of the vouchers you want included on the listing.

Ending Subperiod

Enter, or use Lookup to select, the ending subperiod of the vouchers you want included on the listing.

Payment Status

Use these checkboxes to specify the types of voucher payment statuses you want to include on this report. Select one or all of these statuses: DEFER, HOLD, PAID, PAY, PAYWPD, and PPHOLD.

Voucher Type

Use these checkboxes to specify the voucher types you want to include on this report. Select one or all of these statuses: AP, PO, Travel, Manual, or PR.

Sort By

Use these radio buttons to specify the option by which the report should be sorted. The available choices are by Voucher, PO, Vendor, and AP Acct/Org combination.

Select Vouchers

Range Option

Use this drop-down box to select the range of vouchers to be included in the report. Options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the beginning voucher of the range you want to include in the report. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending voucher of the range you want to include in the report. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select Vendor

Use the fields in this group box to specify the range of vendors you want to include on this report. The program will use this group box in conjunction with the other Select group boxes to determine which vouchers will be included on the report.

Range Option

Use this drop-down box to select the range of vendors to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting vendor for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending vendor for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select Entry User ID

Use the fields in this group box to specify the range of user IDs you want to include on this report. The program will use this group box in conjunction with the other Select group boxes to determine which vouchers will be included on the report.

Range Option

Use this drop-down box to select the range of user IDs to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting user ID for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending user ID for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select A/P Account

Use the fields in this group box to specify the range of A/P accounts you want to include on this report. The system will use this group box in conjunction with the other Select group boxes to determine which vouchers will be included on the report.

Range Option

Use this drop-down box to select the range of A/P accounts to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting A/P account for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending A/P account for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select A/P Organization

Use the fields in this group box to specify the range of A/P organizations you want to include on this report. The system will use this group box in conjunction with the other Select group boxes to determine which vouchers will be included on the report.

Range Option

Use this drop-down box to select the range of A/P organizations to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting A/P organization for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending A/P organization for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select Transaction Currencies

Range Option

Use this drop-down box to select the range of transaction currencies that you want included in the report. Options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the currency code at the beginning of the range you want to include in the report. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive. Only those currencies saved in the Maintain Currencies screen in Costpoint Multicurrency will be available in Lookup.

To

Enter, or use Lookup to select, the currency code at the end of the range you want to include in the report. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive. Only those currencies saved in the Maintain Currencies screen in Costpoint Multicurrency will be available in Lookup.