PRINT APPROVED VOUCHER LISTING

Use this screen to print a report that lists all the vouchers that are approved and have not been posted. A voucher must be approved before you can post it. Once you have posted a voucher, the record for that voucher is deleted from this file and is no longer accessible through any screens in the Vouchers menu. You can view posted vouchers in a number of screens including the Edit Payment Status by AP Account and the Edit Payment Status by Vendor screens.

Run this report after approving pending vouchers and before running the Post Vouchers screen. If you run the report using the same options that you will use to post, it provides a listing of the vouchers that will be included in the posting.

Note: You can apply org security to this function. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security through the use of the Maintain Users and System Settings screens. For more information about org security and how to apply it, see System Administration Special Topic SA-5, "Organizational Security," and the function documentation for org security in System Administration.

Print Report By

In this group box, choose one of four possible options by which to sort. The choices are as follows:

Vendor

Select this radio button to print the report by vendor ID.

Vendor Name

Select this radio button to print the report by vendor name.

Approver

Select this radio button to print the report by approver ID.

Entry User

Select this radio button to print the report by entry user ID.

The vouchers will be listed in the order of the option you choose. For example, if you choose to  print the report by vendor ID, you can specify which vendor IDs you want included in the report in the Select Option group box, and the report will list the selected vouchers by vendor ID.

Select Option

Use the fields in this group box to specify the group of vouchers that should be included on the report. The selection criteria available in the From and To fields are based on your choice in the Print Report By group box.

Range Option

Use this drop-down box to select the range to be printed. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting value for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending value for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Page Break

Select this checkbox to insert a page break after each item.

Select Period

Use the fields in this group box to specify the accounting period for which you want to run the report.

Range Option

Enter, or use the drop-down box to select, the range you want to include on the report. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

Starting Fiscal Year

Enter, or use the drop-down box to select, the starting fiscal year of the vouchers you wanted included on the listing. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

Starting Period

Enter, or use the drop-down box to select, the starting period of the vouchers you want included on the listing. The first subperiod of the period will be displayed next to it. You can run the report only by period, rather than subperiod. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

Ending Fiscal Year

Enter, or use the drop-down box to select, the ending fiscal year of the vouchers you want included on the listing. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Ending Period

Enter, or use the drop-down box to select, the ending period of the vouchers you want included on the listing. The last subperiod of the period will be displayed next to it. You can run the report only by period, rather than subperiod. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Report Sources

Information is pulled from the Voucher Header table.