PRINT PENDING VOUCHERS REPORT

Use this screen to print a report that lists which vouchers have not been approved. Vouchers must be approved before you can post them. You can use the Require Approvals checkbox in the A/P Voucher Settings screen to turn the approval requirement on or off for A/P vouchers. If you select this checkbox, you can then specify the limit above which approvals are required. Any A/P vouchers below the limit are approved automatically upon entry. The report will print one line for each A/P Voucher. For the PO Voucher, the report includes a second line for discrepancy information that is valid only at the line level.

Run this report after entering the vouchers and reviewing them for data entry errors. The report lists all the vouchers that have not been approved. You should run this report only if you selected the Require Approvals checkbox in the A/P Voucher Settings screen. Then you can approve and post the vouchers.

Note: You can apply org security to this function. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security through the use of the Maintain Users and System Settings screens. For more information about org security and how to apply it, see System Administration Special Topic SA-5, "Organizational Security," and the function documentation for org security in System Administration.

Primary Sort

Use the drop-down box to select the primary sort for this report. The valid values are "Vendor ID," "Vendor Name," "Voucher Number," "Entry User ID," "Due Date," "Discount Date," "Invoice Date," and "Amount," and "Trans Currency."

Page Break

Select this checkbox to insert a page break after each item.

Secondary Sort

Use the drop-down box to select the secondary sort field for the report. The valid values are "Voucher Number," "Vendor ID," "Vendor Name," and "Trans Currency."

Page Break

Select this checkbox to insert a page break after each item.

First Select By

Choose the first field you want to select by, then specify a range option for that field. For example, you can run the report for one "Entry User ID." Using the range option "One," you specify in the From field the "Entry User ID." Only vouchers entered by the "Entry User ID" you specify print on the report.

Second Select By

Use this group box to choose an additional field that will be used in conjunction with your selection in the First Select By group box, to limit the vouchers that will print on the report. In other words, the voucher must satisfy both selection criteria to display on the report. For example, if in addition to selecting by "Entry User ID," you specify a range of voucher numbers in the Second Select By group box, only those vouchers that were entered by the "Entry User ID" specified in the First Select By group box that also fall within the range of voucher numbers specified in the Second Select By group box will be included on the report. If you do not want to add any selection criteria, leave the default "None" in the Select By drop-down box.

Third Select By

Use the fields in this group box to further restrict the vouchers that will display on the voucher edit report. The field you select in this group box will be used in conjunction with the fields that were chosen in the First Select By and Second Select By group boxes. If you do not want to add any selection criteria, leave the default "None" in the Select By drop-down box.

Fourth Select By

Use the fields in this group box to further restrict the vouchers that will display on the voucher edit report. The field you select in this group box will be used in conjunction with the fields that were chosen in the First, Second and Third Select By group boxes. If you do not want to add any selection criteria, leave the default "None" in the Select By drop-down box.

Fifth Select By

Use the fields in this group box to further restrict the vouchers that will display on the voucher edit report. The field you select in this group box will be used in conjunction with the fields that were chosen in the First, Second, Third and Fourth Select By group boxes. If you do not want to add any selection criteria, leave the default "None" in the Select By drop-down box.

Include

Select the radio button that applies. If you want one report for the A/P vouchers and another report for PO vouchers, select the AP Vouchers Only radio button first and run the report, then rerun the report with the PO Vouchers Only radio button selected. If you want the vouchers combined, select the Both radio button.