CHECK REGISTER

Use this screen to print a list of all the checks that have been recorded in the system, regardless of whether the checks have been printed. You can record checks that were issued manually by entering the check information in the Record Manual Checks screen or the Check subtask of the Enter A/P Vouchers screen.

Note: If you have changed a vendor's name in the Maintain Vendors screen, remember that the Check Register screen uses the name the vendor had when posted. For more information about changing a vendor's name, see the Maintain Vendors screen documentation. Also, the Check Register screen displays the address used when the check was issued, which is not necessarily the current address for the voucher.

You will generally run this screen at the end of an accounting period to obtain an audit trail for the checks issued in the accounting period. This report can also help you to reconcile the bank statement, which is typically done monthly. This report includes all the outflows from your checking account and is used in conjunction with the Cash Receipts Register that shows all the inflows to the checking account to reconcile the bank statement.

Note: You can apply org security to this function. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. In order to do so, you must first set up the necessary org security screens in Costpoint System Administration. You can then activate org security in the use of the Maintain Users and System Settings screens. For more information about org security and how to apply it, see Special Topic SA-5, "Organizational Security," and the function documentation for org security in System Administration.

Select Cash Account

Use the fields in this group box to specify a range of cash accounts for which to print the report. The accounts entered here must be valid cash accounts, which are entered in the Cash Accounts screen. The cash account and cash organization you specify in this group box and the next must be linked in the Cash Accounts screen to be a valid combination in this screen.

Range Option

Use this drop-down box to select the range of cash accounts to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting cash account for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive. The system validates the account entered here against the accounts entered  in the Cash Accounts screen.

To

Enter, or use Lookup to select, the ending cash account for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive. The system validates the account entered here against the accounts entered in the Cash Accounts screen.

Select Cash Organization

Use this group box in conjunction with the Select Cash Account group box to select a valid cash account organization combination for which to print a check register. In order to be a valid combination, the accounts/organizations must be linked together in the Cash Accounts screen.

Range Option

Use this drop-down box to select the range of cash organizations to be included. Valid options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting cash organization for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive. The system validates the organization entered here against the cash organizations entered in the Cash Accounts screen.

To

Enter, or use Lookup to select, the ending cash organization for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive. The system validates the organization entered here against the cash organizations entered in the Cash Accounts screen.

Select Pay Currency

Range Options

Use this drop-down box to select the range of pay currencies that you want included in the report. Options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the currency code that is the beginning of the range you want to include in the report. If you select "All" or "From Beginning" in the Range Options field, this field will be inactive. Only those currencies saved in the Maintain Currencies screen in Costpoint Multicurrency will be available in Lookup.

To

Enter, or use Lookup to select, the currency code that is the ending of the range you want to include in the report. If you select "All," "One," or "To End" in the Range Options field, this field will be inactive. Only those currencies saved in the Maintain Currencies screen in Costpoint Multicurrency will be available in Lookup.

Select Period

Use the fields in this group box to specify the period by which the report should be printed. Any checks posted into the period specified in these fields will display on the report, for those Cash Acct/Org combinations specified in the Select Cash Account and Select Cash Organization group boxes. This report does NOT look at check date to determine a check's inclusion on this report. As a result, if the dates of the checks do not match the period dates into which the checks were posted, the Check Register will contain checks with dates that fall outside the accounting period.

Range Option

Select the range of periods that you want included on the report. If you want to run the report for one period, you must select "Range," then specify the first subperiod for the starting subperiod, and the last subperiod for the ending subperiod. If you want to print the report for one subperiod, select the "One" range option and fill in the From Subperiod field with the subperiod number.

From Fiscal Year

Use this drop-box to select the fiscal year for which you want the report printed. You can print a check register for only one fiscal year at a time. If more than one fiscal year is required, you need to print the report once for the first fiscal year, then again for each of the remaining fiscal years.

From Period

Use this drop-down box to select the starting period for the Check Register report. If you selected "All" or "From Beginning" in the Range Option field, this field will be inactive.

From Subperiod

Use this drop-down box to select the starting subperiod for the Check Register report. If you selected "All" or "From Beginning" in the Range Option field, this field will be inactive.

To Fiscal Year

Use this drop-down box to select the ending fiscal year for the Check Register report. If you selected "All," "One," or "To End" in the Range Option field, this field will be inactive.

Ending Period

Use this drop-down box to select the ending period for the Check Register report. If you selected "All," "One," or "To End" in the Range Option field, this field will be inactive.

Ending Subperiod

Use this drop-down box to select the ending subperiod for the Check Register report. If you selected "All," "One," or "To End" in the Range Option field, this field will be inactive.

Select Checks

The Range Option field in this group box defaults to "All." However, if you want to print a check register that includes only a certain range of check numbers recorded for the cash account/organization and period you have specified in the other group boxes, enter a range here. If you want to see all the checks for the cash account/organization and period, leave the Range Option field set to "All."

Range Option

Use this drop-down box to select the range of check numbers for your Check Register report. Options are "All," "One," "Range," "From Beginning," and "To End." The default for this field is "All."

From

Enter, or use Lookup to select, the starting check number for the range you want to include. If you select "All" or "From Beginning" in the Range Option field, this field will be inactive.

To

Enter, or use Lookup to select, the ending check number for the range you want to include. If you select "All," "One," or "To End" in the Range Option field, this field will be inactive.

Include Zero Balance Checks

Select this checkbox to include zero balance checks in your report.