PRINT 1099 EDIT REPORT

Use this report to review your 1099 information for discrepancies before printing 1099s. The report always includes the pay vendor's ID, tax ID, and name; the company's ID and name; and the amount of 1099 income. If you sort the report by company, the total amount of 1099 income prints as a subtotal for each company. The total number of records for each company is also included on the report. If you sort the report by pay vendor, a grand total of all 1099 income is included on the report, as well as the total number of 1099 records. You can print only one record per pay vendor per company; the system adds the amounts associated with different cash organizations to arrive at the total amount of 1099-MISC income (the amount actually printed on the 1099) for the pay vendor.

Note: The report does not include address codes and addresses for vendors. When 1099s are printed, only the first address line (address line 1) will print on the form, along with the city, state/province, and postal code. Address line 2 and address line 3 will NOT print on 1099s. To ensure that the addresses for your vendors are correct, review address information in the Maintain Vendors screen or print the Vendor Information Summary report.

Print this report as a final check before printing 1099s. In order to run the report, you must have already created 1099 information using the Create 1099 Information screen. If you find discrepancies in 1099 data, you can use the Edit 1099 Information screen to correct them. Correct errors in the other fields on this report by using the appropriate maintenance screens, listed below. After you make changes in the maintenance screen, you will need to recreate 1099 information using the Create 1099 Information screen.

Company ID, Name, Tax ID - Set Up Company Info screen. (Costpoint General Ledger)

Pay Vendor, Pay Vendor Name - Maintain Vendors screen.

Pay Vendor Tax ID - 1099s subtask, Maintain Vendors screen.

You can print the 1099 Edit Report as many times as necessary.

Select Taxable Entity

Use the fields in this group box to choose the range of taxable entities you want to include on the 1099 Edit Report. Taxable entities are identified by their ID.

Range Option

Enter the range of taxable entities or select one from the drop-down box. Range options include "All," "One," "Range," "From Beginning," and "To End." The default option for this field is "All."

From

Enter the beginning company ID for the range or use Lookup to retrieve a taxable entity ID. If you selected "All" or "From Beginning" as the Range Option, this field will be inactive.

To

Enter the ending company ID for the range or use Lookup to retrieve a taxable entity ID. If you selected "All," "One" or "To End" as the Range Option, this field will be inactive.

Page Break

When you enter this screen, this checkbox is selected. If you are sorting your report by taxable entity, leave this checkbox checked if you want a page break each time the taxable entity ID changes. If you select the Pay Vendor radio button, this checkbox will be unchecked and disabled.

Select Pay Vendor

Use the fields in this group box to select a range of pay vendors to include on your 1099 Edit Report. Pay vendors are identified by vendor ID.

Range Option

Enter the range of pay vendors or select one from the drop-down box. Range options include "All," "One," "Range," "From Beginning," and "To End." The default option for this field is "All."

Note: If you use Lookup in the From and To fields to select a pay vendor ID, your choices will be limited to those that have already been flagged for 1099 creation in the 1099s subtask in the Maintain Vendor screen. To keep this Lookup accurate, change old vendor statuses individually in the 1099s subtask.

From

Enter the beginning pay vendor ID for the range or use Lookup to retrieve a pay vendor ID. If you selected "All" or "From Beginning" as the Range Option, this field will be inactive.

To

Enter the ending pay vendor ID for the range or use Lookup to retrieve a pay vendor ID. If you selected "All," "One" or "To End" as the Range Option, this field will be inactive.

Page Break

Select this checkbox if you want a page break each time the pay vendor changes.

Select Calendar Year

Enter the calendar year for which you want to print 1099 information, or select a year from the drop-down box. Although you can create 1099 information for future years, Costpoint cannot support 1099 formats for future years.

This is a required field.

Sort By

Taxable Entity

This is the default sort option. Leave this radio button selected if you want to sort your report by taxable entity. If you save your print parameters for this report, this sort option will be identified in the Query table as "TAXABLE ENTITY."

Pay Vendor

Select this radio button if you want to sort your report by pay vendor. When this radio button is selected, the Page Break checkbox in the Select Taxable Entity group box is unchecked and disabled. If you save your print parameters for this report, this sort option will be identified in the Query table as "PAYVEND."

Special Hint: You can save your sort options and selection criteria for this report with or without printing. After making your selections, select the Save button on the toolbar or go to Save in the File menu. Enter an alphanumeric identifying code and a short description for this set of print parameters. Then select OK. Later, use Find or Query from this screen to access the print parameters you created and run the same report without having to enter all the information over again.

If you want to keep these parameters but want to run a slightly different report, use Clone to copy the parameters and make minor changes to them without changing your saved parameters. To use Clone, go to Clone under the File submenu or press [F4]. The Clone window will display on your screen. Enter the parameter ID you want to clone, or select Execute to display and select from a list of parameter IDs. When you choose the Select pushbutton, the system makes a copy of the parameters that you can edit as necessary.