Use this screen to upload credit card transactions into Costpoint. Uploading these transactions into Costpoint allows you to post job costs in real time rather than posting them at a later date. As a result, you are better able to monitor, analyze, and report your company's purchasing, travel, and entertainment expenditures.
You should have already completed the Maintain Vendor Credit Card Info and the Maintain Credit Card Upload Info screens before using this screen. In addition, you should have also installed InfoSpan version 2.0 software.
Use this pushbutton to open the Open File dialog box. Use this dialog box to select your Comma-Separated Values (CSV) file.
Enter, or use the drop-down box to select a credit card type. You set up the credit card type in the Maintain Credit Card Upload Info screen.
Enter, or use the drop-down box to select, the fiscal year that will display on the voucher.
Enter, or use the drop-down box to select, the period that will display on the voucher.
Enter, or use the drop-down box to select, the subperiod that will display on the voucher.
Select this radio button to have the system assign a unique, sequential number that will be used to identify the credit card transactions you upload into Costpoint. This number is determined by incrementing the Last System Voucher Number (from the A/P Voucher Settings screen) by one.
Select this radio button to choose your own beginning voucher number.
This non-editable field displays the beginning voucher number.
Select this radio button to group vouchers by vendor. The total of the vendor's transactions will be the invoice amount on the voucher. This radio button is the default selection.
Select this radio button to create a separate voucher for each transaction. You can have more than one voucher for the same vendor.
Enter the ID of the pay vendor in this field.