Use this screen to enter checks that are unusable. Checks become unusable for a number of reasons that might include using a check to test alignment in the printer or a paper jam in the printer while printing. You should record unusable checks so that you can print a Check Register that includes all checks. Do NOT use this function to void checks. You must void checks in the Print/Void Checks screen.
Record unusable checks in this screen any time before running the check register for the month.
Enter, or use Lookup to select, a valid cash account description. Cash account descriptions are established in Cash Accounts screen.
Explain why the check is unusable (e.g., example, misaligned, test, damaged).
Use this group box to identify the checks that need to be recorded in the system as unusable. The system will verify that the check numbers specified here do not already exist in the check history tables.
Enter the first check number you would like to record as unusable.
If you are recording more than one check, enter the last check number of the range you want to record. If you are recording only one check, the ending check number must match the starting check number. The ending check number must be larger than the starting check number.
Enter the date the checks became unusable. This is not necessarily the date on which you are recording the checks, but will ordinarily correspond with the date of a check run, because checks usually become unusable during the printing process.
We recommend that you set up a vendor called "Unusable Checks" against which to record these checks. The check must have a pay vendor associated with it, to update the Check History tables properly.
Use the fields in this group box to specify the period in which the check was rendered unusable. This will ordinarily correspond to the Check Date. In other words, the Check Date should fall within the period specified.
Use the drop-down box to select the fiscal year with which the check should be associated.
Use the drop-down box to select the period with which the check should be associated.
Use the drop-down box to select the subperiod with which the check should be associated.
Select the Record Checks button on the toolbar to record the checks in the history tables. You can view a record in the Check History Inquiry screen. No vouchers will be associated with this record, so no records will be displayed in the Check Detail.